Executive Assistant
Executive Assistant
Our Client - Technology company
All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.
Job description
Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.
We are seeking an Executive Assistant on a contract basis to support our Customer’s business needs. This role is a hybrid setup (onsite 3 days a week) at our Customer's Washington, DC office.
The Executive Assistant will work in conjunction with various levels of the organization to support the administrative needs of the team across geographies.
What You'll Do:
- Provide day to day planning management (calendar, events, operations mechanisms)
- Interface directly with senior leaders within the Company across multiple time zones
- Handle details of a highly confidential and critical nature which require in-depth knowledge of company operations, policies, and procedures
- Partner across organizational boundaries to deliver critical outcomes
- Plan team off-sites and other key events throughout year
- Help collection information, create documents and materials where necessary to support key meetings
- Successfully plan and execute on-boarding for new employees
- Work closely with other Executive Admins to execute all deliverables with excellence, including being a backup as needed
- Manage hosted events for VP and Directors both on and off site
Must-haves:
- Qualified Candidates must have these skills:
- Represent the values of the organization internally and externally. Uses excellent judgment with areas of responsibility and demonstrates ability to deal with sensitive and confidential information.
- Communication Ability. Clear and effective communication at multiple levels with diverse audiences (internally and externally). Knows and understands all of the tools that support the company and is comfortable coaching others on them.
- Managing work. Track record of juggling multiple projects and managing deadlines with an attention to detail and focus of quality.
- Problem solver. Understands key stakeholders' (leaders and the teams they support) needs and translate them into solutions and actions for the business. Addresses challenges with a positive attitude and problem-solving mindset.
- Give and receive feedback. Comfortable giving and receiving feedback to nurture the relationships you have with teams and peers. Highlight strengths and uncover blind spots, inspiring us to create meaningful goals for performance.
- 5-10 years of work experience
- 1-3 years of experience in supporting executive leaders Budget management a big plus, financial and analytical proficiency a must
- Proficient in Microsoft Office (PowerPoint, Word, Excel) as well as Google Docs, Google Sheets and Google Slides
- Proficient in Concur and SmartSheet a plus
- Passionate about developing a thriving team culture--experience partnering with other Executive Admins to win together “Owns the outcome”: entrepreneurial, scrappy and tenaciously focused on delivering the end result
- Bold, passionate, and a “Win Together” attitude
- Thrives in fast moving culture; adaptable to change; strong sense of urgency
- Curious, with a strong learning mindset
- Disciplined and data driven
- Customer obsession mindset
- Hard working and dedicated- focused on delivering “awesome”
Perks are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)
Health Benefits: Medical, Dental, Vision, 401k, FSA, Commuter Benefit Program
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.