Executive Assistant, Philanthropy and Social Impact (Los Angeles, CA)

Posted 1 year ago  •  50+ applicants
Sony Music

Executive Assistant, Philanthropy and Social Impact (Los Angeles, CA)

Sony Music - Media & Entertainment company

Los Angeles, CA
Exact compensation may vary based on skills, experience, and location.
40 hrs/wk
Permanent (w2)
Remote work no
Travel not required
Start date
November 28, 2022
Preferred skills
General Administrative Support
Travel Arrangements
Meeting Facilitation
Non-Profit Organization
Cross-Functional Coordination
Calendar Management
Preferred industry experience
Media & Entertainment
Experience level
9+ years experience

All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.

Job description

The Mom Project is excited to partner with Sony Music in their search for an Executive Assistant, Philanthropy and Social Impact (Los Angeles, CA).

Sony Music is a global music conglomerate owned by Sony Corporation. Sony Music includes a variety of artists, as well as record labels in all genres of music.

As an Executive Assistant, you will oversee the day-to-day functions of the Executive Vice President of Philanthropy and Social Impact for Sony Music Group. You will handle a wide range of administrative and executive support-related tasks, as well as support the Corporate Social Responsibility (CSR) team with managing programs and initiatives.

What you'll do:

  • Provide administrative support to executives including answering phones, coordinating meetings/events, maintaining the calendar, arranging conference calls, booking travel, processing invoices, and submitting expense reports in a timely and accurate manner
  • Coordinate logistics for programs as it relates to the Global Philanthropy and Social Impact team
  • Research and provide analysis on CSR issues (to include but not limited to corporate governance, employee, environment, and community)
  • Act as a gatekeeper as it pertains to meetings, calls, and visitors
  • Serve as liaison between the executive and internal staff, artists/artist managers, attorneys, and other business partners and keep executives organized and abreast of urgent issues
  • Develop and maintain strong relationships with other senior executive assistants
  • Organize and maintain office area/executive conference room
  • Draft and revise documents/presentations using the Microsoft Office Suite
  • Keep up-to-date and remain knowledgeable on music business news
  • Assist in keeping executives up to date on company initiatives, marketing, concerts, promotions, and issues
  • Organize meetings/events as needed
  • Assist with the planning and execution of events on behalf of the department
  • Handle ad hoc projects and provide support to other senior staff members as directed
  • Track charitable donations on behalf of Sony Music Group including, but not limited to, the Global Social Justice fund, COVID fund, and CSR fund

Who you are:

  • Must have 7 years of executive assistant experience reporting to a senior-level executive
  • Must have experience working with nonprofits
  • Passionate and knowledgeable of corporate social responsibility and sustainability
  • Extremely organized and detail-oriented while working in a fast-paced environment, sometimes under pressure
  • Able to handle confidential information with a high level of professionalism and discretion
  • Expert-level written and verbal communication skills
  • Strong technology skills including the ability to work with both PC and Mac programs
  • Must have the ability to think independently and take action without supervision, create and develop ideas that lead to positive change or improvements as well as the ability to make sound decisions and solve a variety of problems
  • Must demonstrate the qualities of being a team player
  • Must be able to accept changes readily, both in job responsibilities as well as in the work environment
  • Great interpersonal skills and the ability to interact effectively with staff at all levels
  • Proactive, flexible, and strong decision-making ability
  • Strong relationships within the industry are a plus
  • Must be available evenings and occasional weekends

What we give you:

  • You join an inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey
  • A modern office environment designed to foster productivity, creativity, and teamwork
  • Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
  • An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
  • Voluntary benefits like company-paid identity theft protection and resources for pets, mental health, and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
  • We invest in your professional growth & development
  • Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson’s Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.