Accounting Assistant

The Mom Project is excited to parnter with our client, an architect firm! They are looking for a dynamic Accounting Assistant to join their team. They ideal candidate is skilled with Accounts Payable, Accounts Receivable, Invoicing and Software systems. This person will be responsible for processing payables and providing invoice preparation support, among other duties. Other special projects as assigned. They are looking for someone who can take initiative, is a quick and creative thinker and who operates well in a fast paced environment. Person must have an understanding of accounting.

Responsibilities:

• Accounts Payable
• Enter Consultant invoices into billing system and confirm budget amounts as correct with remaining balance as correct.
• Enter other bills and charges into billing system
• Track AP aging to ensure payments are timely
• Accounts Receivable – ensure cash flow is maintained by monitoring collection and non payment.
• Bank Reconciliations
• Check Run processing
• Assist with invoice preparation
• CORE (billing system) administration
• Project schedule set up
• Project maintenance
• Forecasting
• Preparation of business license fees
• New project set up and file set up
• Reconcile Visa charges (as needed)
• An exam will be required of all candidates to test skills.