Accountant (Hybrid)

This is a contract position with opportunity for full-time, permanent hire.

Our team enjoys summer hours, competitive health benefits, professional development opportunities and additional perks throughout the year. We are transitioning to a custom office in Rosemont, IL, Summer 2024. The office is within walking distance to shopping, dining and special events with free parking and transportation from the CTA Blue Line. While we will continue to offer a flexible work schedule, we are only considering candidates who are enthusiastic about being in the office to collaborate with their colleagues 2-3 days per week.

We have an opportunity for a Contract-to-Hire Accountant to join our award-winning team. The Accountant will work closely with the firm’s operational initiatives and will assist in ensuring operational excellence through consistent communication, collaboration, meeting deadlines, and maintaining processes.

Responsibilities include but are not limited to invoicing, processing of timesheets and payroll, and working within the Enterprise Reporting Platform (ERP). Relevant experience in the Engineering, Architecture and Construction industry preferred. We offer a great work culture, competitive benefits and a diverse array of clients.

Job Responsibilities

Invoicing

• Support the firm’s financial data and compliance by maintaining daily financial entries
• Lead client invoicing process from start to finish to ensure accurate and timely billing
• Manage accounts payable and accounts receivable including utilizing the firm’s accounting systems to monitor billing transactions and resolve account discrepancies
• Update client records in the database, post payments timely, and escalate outstanding bills to Vice President of Operations & Strategic Initiatives for resolution
• Process vendor payments
• Provides support to Chief Financial Officer in the preparation of periodic financial statements and annual report
• Comply with local, state, and federal government requirements

Timesheets and Payroll

• Process employees’ paychecks by collecting payroll data, timesheets and coordinating with payroll provider, Paychex
• Manage the firm’s timesheet process ensuring all timesheets are reviewed, approved and posted on time
• Verify employees’ work hours and payment through Paychex and the firm’s Time and Expense software, Deltek Vantagepoint
• Issue deductions, earnings and other statements to employees and updating payroll records regularly
• Update payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions
• Prepare reports that include summaries of earnings, tax deductions, leave, compassionate leave and non-taxable wages
• Resolve payroll discrepancies and answering any employee payroll queries
• Maintain all payroll operations according to company policies and procedures
• Process and issue W-2 forms to employees

Enterprise Reporting Platform (ERP)

• Support the firm’s ERP, Deltek VantagePoint, by overseeing the timesheet review process, processing expense reports, and updating employee records
• Assist with client and/or project set up including entering contact information, contract and billing terms, and work breakdown structures

Position Qualifications

• Strong business acumen, attention to detail, critical thinking skills, project management capabilities, and effective time management to support simultaneous projects
• Ability to work independently as well as part of a growing team
• Bachelor’s degree is preferred, not required
• 5-8 years’ experience in accounting capacity
• Advanced proficiency in Microsoft Office Suite
• Strong and professional communication; verbal and written
• Ability to multitask and prioritize in a fast-paced environment
• Self-starter with a strong sense of initiative and a can-do attitude
• Ability to handle confidential and sensitive information with discretion
• Experience in the government, engineering, architectural or professional services industries preferred, not required
• Experience with Deltek Vantagepoint preferred, not required
• Knowledge of Illinois’ cost estimate consultant services (CECS) process preferred
• Positive attitude, organized, team player willing to support the teams overall effort

Commitment to Core Value

Our core values represent the beliefs, philosophies and principles that define who we are and how we do business. We are looking for a candidate who demonstrates commitment and character to upholding the Core Values in all they do.

• Accountability: Own it and honor our commitment to others.
• Diversity: Embrace diverse perspectives and foster a culture of inclusion.
• Excellence: Think big. Be bold and make every action count.
• Integrity: Be honest, respectful and trustworthy. Always do the right thing.
• Collaboration: Stronger together. Elevate each other’s unique abilities to build on our collective strength.

Benefits for Full Time, Permanent Employees Include:

• Medical, dental, vision and life insurance benefits.
• 401k program
• Paid Personal Time Off
• Paid maternity leave
• Remote and flexible schedule options
• Charitable giving employer-match program

We are an Equal Opportunity Employer