Accounting Coordinator (New Castle, PA)

Our Customer is a leading value-added distributor in North America providing expertise, solutions and products from infrastructure, plumbing and appliances to HVAC, fire, fabrication and more. They exist to make their customers’ complex projects simple, successful and sustainable. With over 1 million customers, they have a very distinctive culture anchored in customer service. “We are a relationship business. Together we help build more than homes and office buildings. We help build relationships, trust, confidence and community.”

We are seeking an Accounting Coordinator on a contract basis to support their business needs. This role is on-site in New Castle, PA.

Standard schedule: 8:00 AM – 4:30 PM

Responsibilities:

• Process and enter vendor invoices accurately into accounting systems
• Match invoices with purchase orders and supporting documentation
• Apply appropriate coding and payment terms to invoices
• Identify and resolve invoice discrepancies, including duplicate entries
• Support month-end and year-end closing activities
• Respond to inquiries and provide support to internal teams
• Process and post customer payments accurately, including lockbox transactions
• Reconcile payment details and ensure accurate payment application
• Monitor accounts receivable aging reports and follow up on past-due accounts
• Investigate and resolve payment discrepancies and customer inquiries
• Communicate account status updates with internal stakeholders
• Support financial reporting and documentation activities
• Perform routine transactional accounting tasks accurately and efficiently
• Maintain organized financial records and documentation

Skills and Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred, or equivalent experience
• 2+ years of Accounts Payable and/or Accounts Receivable experience preferred
• Basic understanding of accounting principles
• Strong attention to detail and accuracy
• Ability to work in high-volume, deadline-driven environments
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience with QuickBooks preferred
• Strong organizational and time management skills
• Strong problem-solving and analytical thinking abilities
• Effective written and verbal communication skills
• Team-oriented mindset with strong collaboration skills
• Ability to manage repetitive and transactional accounting processes efficiently
• Reliable and consistent work performance
• Ability to learn and navigate accounting systems and processes quickly

Preferred Qualifications:

• Experience with bill.com
• Experience with ERP systems

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.