Accounting & Operations Clerk

*This is an in-person role, candidate MUST be located in the Providence, RI area in order to be considered.

Partners of The Mom Project are seeking an entry level Accounting & Operations Clerk to join our entrepreneurial team. The Accounting & Operations Clerk would play a critical role in supporting the financial operations by performing a range of administrative and clerical tasks related to finance, accounting and operational support across the platform. This position requires strong attention to detail, organizational skills, and a basic understanding of financial principles and procedures. The Accounting & Operations Clerk will work closely with the Finance & Operations Manager to ensure accurate financial record-keeping and timely processing of financial transactions.

Financial Responsibilities

• Maintain accurate accounting records for our renewable energy and investment entity portfolios
• Support and complete Accounts Payable & Accounts Receivable functions as directed by the Manager
• Update internal systems with financial data
• Prepare monthly, quarterly and annual financial reports
• Enter weekly customer checks and GL posting
• Maintain purchase orders as well as reconcile vendor statements
• Support Finance & Operations Manager with Month-End and Year-End closing, Annual Audit, and tax preparation
• Research, track, and restore accounting or documentation problems and discrepancies
• Inform management and compile reports/summaries on activity areas
• Maintain filing system to include printed and electronic documents
• Generate customer invoices and distribute them on a monthly basis
• Collect W-9 forms for all vendor services and assists with end-of-year 1099 documents
• Manage and update a comprehensive financial management calendar to align with required deadlines
• Complete inputs to bookkeeping platform
• Download and save all financial statements, including but not limited to bank and credit card statements
• Audit employee credit card receipts for documentation compliance
• Perform other related duties as assigned
• Open and distribute incoming physical and electronic mail on a daily basis
• Answer phone calls, take messages, support scheduling and set up conference lines, as needed, for team members
• Prepare requested forms in accordance with company procedures
• Develop and maintain good customer and partner relationships, gaining all parties confidence, respect, and trust to support our mission
• Maintain an adequate office supply inventory and requisition additional items, as needed
• Manage travel arrangements, and accommodations for senior management, as needed
• Complete research and data entry projects, as assigned
• Perform other related duties as assigned

Skills

• Organization
• Problem-solving Skills
• Oral Communication Skills
• Written Communication Skills
• Telephone Etiquette
• Proofreading Skills
• Customer Service
• Professionalism
• Filing
• Work both independently and as a part of a team
• Self-Starter
• Strong Work Ethic
• Project Management
• Takes Direction
• Adaptable
• Time Management Skills
• Computer Literacy
• Keyboard Skills
• Attention to Detail and Accuracy
• Fluent in basic software programs
• (Word, Excel, Powerpoint, Outlook)
• Proficient in Accounting software (QuickBooks)
• Strong Interpersonal Skills
• Reliable
• Responsible
• Solid understanding of basic accounting principles

Required Qualifications

• High school diploma or general education degree (GED) required
• 1-3 years of accounting experience or an equivalent combination of education, training, and experience

Preferred Qualifications

• Familiarity with renewable energy concepts and industry-specific accounting practices

Benefits include:

• Flextime after 90days of employment, which allow our staff to adjust their schedule around their personal needs, to have a solid work/life balance.
• Simple IRA Plan with employer match
• 529 Plan (College Fund) with employer match
• Comprehensive Health Insurance Plan
• Vacation/ Sick Time
• Longevity Bonuses