Accounts Payable and Payroll Coordinator

35-40 hours/week

Hybrid- Office Location: Addison, IL

$50,000-60,000 Salary range

With a ‘One Team’ mentality, perform several accounting functions related to the efficient maintenance and processing of accounts receivable and payable transactions in a fast-paced environment, serving multiple location paint and hardware company. The accounting associates take pride in going above and beyond customer expectations by providing a world class level of service which sets up apart from our competitors in the industry. This position reports to the CFO.

They are seeking a full-time qualified and detail-oriented Credit and Accounts Payable Associate to join the dynamic finance team. The ideal candidate will possess strong analytical skills, attention to detail, and excellent communication abilities.

Main Job Tasks and Responsibilities

• Take incoming internal and external customer calls and emails to troubleshoot and resolve issues.
• Work with stores and sales reps to help resolve account issues.
• Review and process credit applications, assigning credit limits if approved.
• Update and maintain customer account information in the POS Systems, including sales tax exemption status, contacts, etc.
• Process customer payments via credit card, ACH, check, online portal and POS payments.
• Assist with monitoring and contacting overdue accounts to minimize bad debt risk.
• Communicate with customers regarding outstanding balances and payment reminders both via phone and email.
• Investigate and resolve billing discrepancies or disputes.
• Prepare and process sales tax adjustments and pricing credits as necessary.
• Prepare and sign waivers of liens for customers.
• Reconcile accounts payable transactions.
• Review and verify invoices and check requests.
• Sort, code, match, and enter invoices into the system.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files.
• Provide supporting documentation for audits.

Education and Experience

• General knowledge of credit and accounts payable
• Knowledge of general accounting procedures
• Proficient in data entry and time management
• Software proficiency
• 1-3 years in credit or accounts payable or general accounting experience
• Customer service experience

Key Competencies

• Organizing and prioritizing projects
• Ability to learn relevant credit and accounting software
• Attention to detail and accuracy
• Communication and customer service skills
• Confidentiality and tact
• Information management skills
• Problem-solving skills
• Ability to work with minimal supervision and as a team member
• Ability to meet deadlines
• Reliability

Requirements

• Experience with Decor and Epicor POS a plus
• Demonstrated ability to learn new software systems
• Accounting degree or equivalent knowledge of general accounting procedures
• At least 1 year of credit or accounts payable or general accounting experience

Compensation

Salaried position at pay range of $50,000-60,000 per year for approximately 40 hours of work per week.

Benefits

• Medical Insurance with Employee Assistance Program
• Dental Insurance
• Vision Insurance
• Health Savings Accounts & Flexible Spending Accounts
• 401(k) with Matching
• Voluntary Short Term & Long Term Disability
• Voluntary Life insurance, Accident Insurance & Critical Care
• Paid Holidays and Time Off
• Referral program
• Employee discount
• Bonus Plans