Accounts Payable Coordinator (100% Remote)

Our Customer is a leading value-added distributor in North America providing expertise, solutions and products from infrastructure, plumbing and appliances to HVAC, fire, fabrication and more. They exist to make their customers’ complex projects simple, successful and sustainable. With over 1 million customers, they have a very distinctive culture anchored in customer service. “We are a relationship business. Together we help build more than homes and office buildings. We help build relationships, trust, confidence and community.”

We are seeking an Accounts Payable Coordinator on a contract basis to support their business needs. This role is 100% remote.

The Accounts Payable Coordinator is primarily responsible for entering vendor invoices, identifying payment terms, and matching invoices to purchase orders.

Work Schedule:

• Monday: 7 hours, 8:00 AM – 3:30 PM
• Tuesday: 8 hours, 8:00 AM – 4:30 PM
• Wednesday: 9 hours, 8:00 AM – 5:30 PM
• Thursday: 9 hours, 8:00 AM – 5:30 PM
• Friday: 7 hours, 8:00 AM – 3:30 PM
• Daily lunch break: 12:00 PM – 12:30 PM

Responsibilities:

• Perform purchase order reconciliation and ensure accuracy between invoices and supporting documents
• Review invoices for proper documentation, including order acknowledgements, tax certificates, and sales orders
• Communicate with vendors via phone and email to resolve missing or incorrect invoice details
• Ensure accurate imaging and documentation of invoices and supporting materials
• Enter invoice data into internal systems and apply it correctly to purchase orders and vendor accounts
• Investigate and resolve discrepancies through purchase order research and additional analysis
• Review invoice submissions to identify and prevent duplicates
• Provide support to internal teams during month-end, mid-year, and year-end processes
• Deliver high-quality customer service to both internal and external stakeholders

Skills and Qualifications:

• 3+ years of experience in purchase order reconciliation
• Experience handling order acknowledgements, tax certificates, and sales order documentation
• Ability to communicate with vendors to resolve invoice discrepancies
• Accounts payable experience or basic understanding of accounting principles
• Strong attention to detail and accuracy
• Experience with inventory, cycle counts, or shipping and receiving discrepancy resolution
• Strong problem-solving and critical thinking skills
• Ability to organize, prioritize, and manage workload effectively
• Proficiency in Microsoft Office tools, including Outlook, Word, Excel, Teams, and Access

Preferred Qualifications:

• Experience working with Oracle systems

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.