Accounts Payable Coordinator

The Mom Project is excited to partner with Orrick in their search for a Accounts Payable Coordinator.

This role is hybrid in Orrick's Wheeling, WV office.

Orrick is a global law firm focused on serving the technology & innovation, energy & infrastructure, and finance sectors. Founded more than 150 years ago in San Francisco, Orrick today has offices in 25+ markets worldwide. We are recognized worldwide for delivering the highest-quality legal advice through our diverse teams and for our culture of innovation and collaboration. Financial Times selected Orrick as the Most Digital Firm of 2020, and in the past five years, the Most Innovative Law Firm of the Year three times and runner-up twice. For the eighth year in a row, Fortune named Orrick to its 2023 list of the 100 Best Companies to Work For. Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company.

Do you want to be part of a professional dynamic team providing a single point of contact for the efficient resolution of technical issues that develop within the Orrick IS&T architecture? You will support attorneys, staff, and business partners on Firm computer systems across multiple regions 24x7. As a member of this team, you will handle multiple priorities, generate creative solutions to problems, and develop the skills required to support the efforts of the firm's practice groups and administrative operations.

Responsibilities:

• Process accounts payable transactions including invoice entry (different currencies and payment formats), check entry, and expense transfers in a timely and accurate manner
• Review requests for compliance with guidelines, completeness and accuracy of coding, presence of proper payment authorization signature(s) and appropriate backup. Work with Accounts Payable Manager to resolve issues regarding same
• Review and approve T&E reports in Expert Expenses to be in compliance with firm policies prior to remitting payments
• Requesting and maintaining W9 & W8 forms for new and existing vendors
• Maintaining assigned local checking accounts including processing checks, stop payments, EFTs and replenishing accounts funds
• Prepare and process imports and verify accuracy of the data that was imported
• Work on various accounting related requests as part of the AP hotline/email which includes researching data, resolving discrepancies, providing backup, preparing excel files based on the firm’s established guidelines and workflows
• Process expense reclass requests in a timely and accurate manner
• Review vendors' monthly statements and ensure all invoices/credits have been received
• Contact vendors as appropriate
• Maintain Worker’s Compensation Certificate of Insurance files and prepare annual report
• Work on projects assigned by the AP Manager as needed and other related duties

• A.A./A.S. degree or equivalent training / work experience required
• Consistent accounts payable knowledge required
• Three years of experience in a complex business environment preferred
• Proficiency in using computerized accounts payable system (CMS preferred), Microsoft Office Suite applications, and operating in a Windows environment required
• Excellent verbal and communication skills along with ability to work with many people requesting a variety of tasks
• Excellent attention to detail
• Ability to work independently and as part of team
• Excellent customer service experience required

Who is Orrick? Orrick is a global law firm focused on serving the technology & innovation, energy & infrastructure and finance sectors. Founded more than 150 years ago in San Francisco, Orrick today has offices in 25+ markets worldwide. We are recognized worldwide for delivering the highest-quality legal advice through our diverse teams and for our culture of innovation and collaboration. Financial Times selected Orrick as the Most Digital Firm of 2020, and in the past five years, the Most Innovative Law Firm of the Year three times and runner-up twice. For the ninth year in a row, Fortune named Orrick to its 2024 list of the 100 Best Companies to Work For. Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company.

Compensation and Benefits

The expected salary range for this position is between $40,000.00 and $51,000.00.

Orrick is committed to providing a comprehensive, competitive, and thoughtful total compensation package to our attorneys and staff, wherever they work. This compensation and benefits information is based on the Orrick’s estimate as of the date of publication and may be modified in the future. The level of pay within the range will depend on a variety of job-related factors that may include, but not limited to, qualifications, relevant experience or education, particular skills or expertise, geography. Other compensation may include an annual discretionary merit bonus, which would be determined by Firm and individual performance.

We offer a full range of elective health benefits including medical, dental, vision and life insurances; robust mental well-being benefits; child, family, elder, and pet care benefits; short- and long-term disability benefits; a health savings account (w/applicable medical plan), flexible spending accounts, long-term care insurance, and a 401K program. This role is eligible to employees will receive compensated time off through our Paid Time Off program, generous Parental leave benefits, and paid holidays.

Please visit www.orrick.com for more information about the firm.

How to Apply: If you are searching for a chance to create an impact, you have a little grit and you love working with a team, we want to talk with you. To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at www.orrick.com/Careers. Orrick accepts applications for this position on an ongoing basis, until filled.

We are an Equal Opportunity Employer.