Accounts Payable Representative (Mountain View, CA)

Our Customer is a Silicon Valley-based company that is engaged in researching emerging technologies.

We are seeking a contract Accounts Payable Representative to help support our Customer's business needs. This role is on-site in Mountain View, CA.

The Accounts Payable Representative is a customer service-oriented accounting position that serves as the point of contact for assigned business accounts. They are responsible for processing various types of accounts payable transactions, including data entry of vendor invoices and employee expense reimbursements. This position is also responsible for responding to vendor inquiries and interacting with internal and external customers in responding to inquiries or report requests.

Responsibilities:

• Review invoices daily to ensure appropriate documentation and approval prior to payment
• Code invoices to correct accounts and cost centers by analyzing invoice and expense reports
• Serve as a point of contact for assigned business units regarding accounts payable matters
• Handle urgent or last-minute payment requests in a professional and timely manner
• Work with vendors to resolve payment discrepancies and invoice issues
• Monitor discount opportunities and ensure credits are received for outstanding balances
• Verify Tax ID numbers and obtain ACH instructions for vendor payments
• Receive, verify, and audit expense reports to ensure compliance with corporate travel policies
• Process expense reimbursements accurately and in a timely manner
• Manage vendor relationships and maintain accurate vendor records
• Generate vendor audit reports and support audit requirements
• Send check payments and reconcile ACH pay cycles
• Participate in team-wide and department-wide initiatives to improve performance and support strategic goals

Skills and Qualifications:

• Bachelor’s degree required
• 7-10 years of overall professional work experience preferred
• Minimum of 2+ years of experience in Accounts Payable
• Strong proficiency in Microsoft Excel
• Experience with enterprise accounting systems, such as SAP, preferred
• Experience working in large corporate environments preferred
• Strong understanding of accounts payable processes and controls
• High attention to detail and accuracy
• Strong organizational and time management skills
• Proactive approach to problem-solving and process improvement

Preferred Qualifications:

• Experience supporting vendor audits and compliance reporting
• Experience managing high-volume invoice processing environments

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.