Accounts Payable Specialist (Hybrid - Chicago, IL)

The Mom Project is excited to support our client with their search for a temporary Accounts Payable Specialist.

Our client, a leading nonprofit providing support to sick children and their families, is looking for a candidate to assist their Global Finance Team for five months. Join a team that stewards funding and support for local chapters to ensure they have the tools, resources, and support needed to fulfill their mission.

In this role, you will focus on processing invoices, issuing payments to vendors, Chapters, and mission partners, along with ensuring accurate and timely expense coding. You will also work with the larger team to ensure timely and accurate recording of the corporate credit card by team members. Finally, assist with monthly reconciliations, accounting close procedures, and monthly reports, and prepare analytics to ensure consistent, comparable, and timely financial statements.

This is an opportunity to leverage and expand your financial skills to help enable the overall organization and its Chapters to provide essential services to remove barriers, strengthen families, and promote healing when children need healthcare.

Key Responsibilities

• Reviewing invoices for proper approval, ensuring W-9s are on file, entering new vendors in the general ledger software (Blackbaud), and supporting the invoice approval solution (Jotform)
• Analyzing and ensuring proper coding of invoices for the general ledger and 1099 reporting
• Preparing Wire and EFT payments via upload to the banking platform (JPMorgan) and transferring payment details to the shared platform with Chapters (RADAR)
• High-level review of credit card transaction reporting for compliance with the Travel and Expense policy, recording of credit card expenses, as well as some maintenance of the expense and travel management solution (Navan)
• Preparing financial reports, reconciling payments to Chapters, assisting with monthly close procedures and reconciliations, filling out revenue confirmations from Chapter external auditors (as needed), and supporting budget management via expense review.

Skills You Will Gain in the Role

• Financial Management: Experience in managing accounts payable, credit card transactions, and general accounting tasks, ensuring accurate and timely financial operations.
• Analytical Skills: Enhanced ability to analyze financial data, prepare reports, and support audits, contributing to informed decision-making and strategic planning.
• Communication Skill: Improved ability to effectively communicate financial information to various stakeholders to foster transparency and collaboration.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience in invoice & payment processing, including corporate credit card programs.
• Proficiency with accounting software (Blackbaud preferred but not required) and the Microsoft Office suite for financial analysis.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Interest and/or knowledge of nonprofit accounting principles and regulations.
• Ability to work independently and as part of a team.

Hours, Location, and Duration

• Monday - Friday, 40 hours/week
• Hybrid (3 days onsite, 2 days remote/week) in Chicago, IL
• 5-month assignment for leave coverage

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.