Administrative Assistant (100% Remote)

Our Customer was founded in 1982 in an effort to create a solid accounting firm headed by native professionals. They later branched out to other services, which is now a multinational professional services network with offices in over 150 countries and territories around the world. With more than 100,000 professionals, they provide audit and assurance, tax, consulting, and risk and financial advisory services to a broad cross-section of the largest corporations and governmental agencies.

We are seeking an Administrative Assistant on a contract basis to support the Resource Management Team in a fast-paced, high-volume environment. The ideal candidate should be dependable, well-organized, responsive, and tactful, with strong communication and critical thinking skills, sound judgment in handling confidential matters, and solid proficiency in Microsoft Office and Salesforce.

This is a remote role and requires a dedicated, stable, and professional home workspace with reliable high-speed internet, minimal distractions, and the ability to maintain confidentiality while participating in Teams calls and completing time-sensitive work during agreed-upon business hours.

This role is 100% remote.

Responsibilities:

• Provide administrative and operational support to the Resource Management team and broader organization
• Perform accurate data entry and maintain records across tools such as Salesforce, scheduling platforms, Excel, and OneNote
• Generate and distribute daily availability reports, ensuring data accuracy and timeliness
• Draft and send confirmations, follow-ups, and team communications with clear and professional messaging
• Gather and validate request details to support resourcing outreach efforts
• Track team member availability and bandwidth to support staffing decisions
• Monitor and manage resourcing outreach communications; consolidate and summarize responses
• Triage and manage high volumes of scheduling and staffing requests via Outlook and Microsoft Teams
• Track request status, prioritize tasks, and route items to appropriate stakeholders
• Support ad hoc initiatives, including data cleanup, reporting, validation, and basic analysis
• Maintain confidentiality and handle sensitive information with professionalism

Skills and Qualifications:

• Bachelor’s degree required
• Strong analytical, critical thinking, and problem-solving skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a high-volume, fast-paced environment
• Strong organizational skills with high attention to detail and follow-through
• Ability to work independently and collaboratively within a team
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Office tools (Excel, Word, PowerPoint, Outlook, Teams) and Salesforce
• Strong responsiveness, adaptability, and ability to take initiative

Preferred Qualifications

• Experience in resource management, scheduling, or operations support roles
• Experience working with CRM systems and internal scheduling tools

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record(Available upon completion of waiting period for eligible engagements) Benefits: Medical, Dental, Vision, Life (including spouse & child), 401k, STD/LTD, and AD&D

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.