Administrative Assistant

***The salary range for this position is $20.00 - $22.46 per hour.***

***Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.***

Our Customer has been committed to improving lives since the company was founded in 1896. Today, they create innovative medicines and diagnostic tests that help millions of patients globally. They are the world's number 1 in biotech with 17 biopharmaceuticals on the market. Over half of the compounds in their product pipeline are biopharmaceuticals, enabling them to deliver better-targeted therapies.

We are seeking an Administrative Assistant on a contract basis to provide analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details. Executes routine research and data analysis tasks, and captures information during leadership meetings in order to ensure adequate minutes are kept. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas across the organization. This role will be onsite in Santa Clara, CA.

What You’ll Do:

• Support Chapter Area Lead of Computational Sciences and Informatics (CSI) and other CSI senior leaders with a variety of routine to advanced administrative and operational activities
• Schedule and coordinate onsite/offsite meetings and/or large-scale events
• Coordinate domestic and international travel and conference calls
• Channel communication and /or materials
• Coordinate interview schedules, office supply management, and vendor relationships
• Create and submit purchase orders and compile expense reports
• Provide support on editing and formatting departmental documents such as memos, reports, presentations and legal documentation that may require data gathering from multiple components
• Streamline and reduce unnecessary administrative or operational burdens from managers and other team members
• Represent the department in a highly polished and professional manner
• Work on assignments requiring considerable judgment and initiative while maintaining confidentiality
• Understand the implications of work and make recommendations for solutions
• Other duties as assigned by management

Must Haves:

• 3-5 years of relevant working experience
• Working knowledge of Gmail and other Google software (Google Sheets, Google Docs, etc), Word, Excel, PowerPoint, Access and related office software programs
• Excellent detail and organizational skills
• Strong communication skills
• Experience managing multiple tasks and assignments
• The ability to exercise confidentiality

Education:

• A Bachelor’s degree preferred

Hours & Location:

• M-F, 40 hours/week. This role will be onsite in Santa Clara, CA.

Please note: In order to create a safe, productive work environment, our client is requiring all contractors to be fully vaccinated (regardless of work location) according to the CDC guidelines (please inform your employer if you need a medical or religious exemption). Prior to onboarding, contractors will be required to attest that they are fully vaccinated.

Perks are available through our 3rd Party Employer of Record (Available upon completion of the waiting period for eligible engagements)

Health Benefits: Medical, Dental, Vision, 401k, FSA, Commuter Benefit Program