Administrative Assistant

***The salary range for this position is $32.18 - $36.55 per hour.***

***Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.***

Our Customer is an American computer and consumer electronics company famous for creating phones and computers. As one of the largest companies globally with a market cap of over 2 trillion dollars, it is a major leader in the space. Although this company was founded in 1976 it has transformed how we connect and communicate worldwide.

We are seeking an Administrative Assistant on a contract basis to support their business needs. This role is a hybrid setup with 3 days onsite and 2 days remote in Culver City, CA.

What You’ll Do:

• Manage various executive calendars, ensure there is a manageable workflow throughout day-to-day meetings
• Arrange travel including booking flights, accommodation, and transportation
• Organize and manage daily lunch arrangements for the executive team
• Prepare and organize materials for meetings and presentations
• Manage conference rooms to ensure all teams have a meeting space to properly conduct meetings while onsite
• Take meeting minutes and provide and disrupt high-level summaries
• Coordinate and manage special projects and initiatives
• Track and manage expenses, invoices, and reimbursements, with some assistance in budget maintenance
• Draft and edit internal communication and announcements
• Support Executive Assistant with onboarding new hires within all systems
• Ensure the office is well-stocked with necessary supplies
• Ad hoc assistance with snack distribution for Music Campus as needed
• Manage tech equipment place orders as necessary, oversee shipping and receiving, as well as maintain inventory levels of tech equipment and office materials
• Act as a liaison between other cross-functional business units and departments such as Global Security and Facilities
• Providing onsite support to the larger Content and editorial team by submitting and overseeing facilities-based tickets for the office, including both interior and exterior building service requests
• Greet and assist any onsite guests
• Planning and organizing all team-related events
• Event support on-site as needed across Music internal and external events, as well as support with in-office day-to-day needs and activities when necessary
• Coverage for Senior Director’s calendar when Executive Admin is OOO

Must Haves:

• Minimum 6 years of relevant experience working as an assistant in the entertainment industry or a creative agency
• Exceptional organizational and time-management skills with strong attention to detail while working under tight deadlines
• Excellent written and verbal communication skills
• Passionate about organization excellence and adept at establishing efficient procedures and protocols to streamline processes and workflows
• Thrives and actively engages in a collaborative work environment
• Highly skilled at handling multiple tasks in a fast-paced and dynamic day-to-day
• Able to build and innovate on ways the team’s workload is tracked and anticipate circumstances and complications that need to be problem-solved

Education:

• A Bachelor's degree or equivalent work experience preferred

Hours & Location:

• M-F, 40 hours/week. This role is a hybrid setup with 3 days onsite and 2 days remote in Culver City, CA.

Perks are available through our 3rd Party Employer of Record (Available upon completion of the waiting period for eligible engagements)

Health Benefits: Medical, Dental, Vision, 401k, FSA, Commuter Benefit Program