Administrative Assistant

Admin Assitant
In office: Aurora, IL
25 hours/week

We are a privately held technology company in Aurora, IL that provides industrial controls and software for the water supply and treatment industry. We are committed to building a business that sources viable solutions that improve the environment and extend global accessibility and sales of consumable clean water.

Position Overview:

The Administrative Assistant position will handle routine and advanced duties for other staff. Demonstrates exceptional professionalism, poise, and judgment at all times. Ability to prioritize, coordinate, and schedule various tasks in a dependable and organized manner with little direction. This is a part-time position; ideal candidate will work 20-25 hours/week. The job will include answering phones, greeting visitors, customer service, organizing files, data entry into inventory management and accounting software, scanning documents, maintaining office files, preparing small packages for shipment, and tracking deliveries. You may also be asked to assist with event planning, scheduling, making travel arrangements, opening, and reviewing executive mail and taking appropriate action, generating travel itineraries, data entry into inventory management and accounting software, as well as other staff support.

Skills and Qualifications:

• Decision-Making: Administrative Assistants must make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Communications and Collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.
• Organizational Skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized.
• Writing: Spelling, punctuation, sentence structure, and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to educational and more.

Education and Training:

• Applicants must have an Associate or Bachelor's degree, and any courses involving spreadsheet software, word processing applications, bookkeeping, and other related skills would be preferred.
• On-the-job training will be provided. The role requires superior verbal and written communication, including strong skills in telephone etiquette, screens and prioritizing calls, data entry, filing, record keeping, and the ability to maintain confidentiality. Coordinates purchasing card activities; reviews and reconciles purchasing card expenses. Will train successful candidates on the use of office equipment, proper communication, general operating procedures, and guidelines.

Experience Requirements:

Pay dependent upon experience. Prior work in the field along with a history of long-term employment with other organizations will be considered favorably.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule
• Paid time off

Education: Associate (Preferred)

Work Location: In person