Administrative Assistant

Job Summary: Seeking a detail-oriented and proactive administrative assistant to provide comprehensive administrative support to our team.

Key Responsibilities:

Administrative Support: Provide general administrative assistance such as calendar management, meeting coordination and. support including conference room booking, virtual setup, preparation/distribution of meeting materials such as agendas, presentations and handouts.

Travel Coordination: Arrange domestic and international travel including booking fights, hotels, and ground transportation, in accordance with the company's travel manual and compliance policies. Prepare travel itineraries.

Expense Reports: Prepare and submit accurate and timely expense reports ensuring compliance with company policies.

Document Management: Save, organize, and maintain documents on shared drive and internal systems for easy access and version control.

Ad Hoc Support: Assist team members and leadership with various tasks and special projects as required.

Qualifications:

1 to 3 years of administrative office support experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong organization and time-management skills.

Ability to handle sensitive information with confidentiality.

Strong written and verbal communication skills.

Excellent attention to detail and ability to multitask effectively.

Experience using Concur or similar travel/expense management system is a plus.

Hours:

Tuesday, Wednesday, Thursday (6-8 hours)