Administrative Assistant (Hybrid - Pleasanton, CA)

For more than 40 years, our Customer has been following science and seeking solutions to unmet medical needs. They are a biotechnology corporation that makes medicines to treat patients with serious medical conditions. Their goal is to use the power of genetic engineering and advanced technologies to make medicines that address unmet medical needs, and help millions of people worldwide.

We are seeking an Administrative Assistant on a contract basis to help support their business needs. This role is a hybrid setup (3 days onsite and 2 days remote/week) in Pleasanton, CA.

Responsibilities:

In this role, you will support various Networks and Chapters with a variety of highly sophisticated and ambitious administrative and operational activities, including but not limited to:

Administrative support

• Planning and coordinating onsite/offsite meetings and/or team events, coordinating national/international travel, and virtual meetings
• Coordinate and manage the scheduling of department/functional meetings
• Google Mail and Calendar management
• Management of office supplies
• Travel Management
• Expense Reports
• Managing budget, preparing and submitting purchase orders, and maintaining vendor relations, accruals, and compiling expense reports

Time management

• Interview scheduling
• Cultural ambassador for the team, acting in a professional and exemplary manner whilst supporting change management activities
• Contact person for the new software to implement in the department
• Catering
• Planning and support of onboarding and offboarding activities, developing and/or deliver training and onboarding materials for new team members and potentially other stakeholder groups
• Tracking of team stats and projects

Project support

• Support projects and the coordination of various activities
• Support planning, organizing, and potential participation at events (e.g. JP Morgan conference, R&D Fairs, Summits, Global Diagnostics Partnering Meetings, etc.
• Management and organization of functional off-site meetings, Sprints, and Trainings
• Set up and maintenance of websites
• Actively participating in meetings with other professionals and proposing improvements to work processes, as well as sharing ideas and support amongst colleagues

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.