Administrative Assistant (Remote - CST Hours)

Our Customer’s mission is to give people the power to build community and bring the world closer together. Through their family of apps and services, they are building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together.

We are seeking an Administrative Assistant on a contract basis to help support our customer’s business needs. This role is 100% remote in CST hours.

Responsibilities:

• Provide remote administrative support for multiple leaders, including calendar management, travel coordination, and expense processing
• Manage high-volume and complex calendaring activities across multiple executives
• Coordinate domestic and international travel arrangements and related logistics
• Process and manage expense reports accurately and efficiently
• Utilize internal and external tools to support scheduling and administrative operations
• Communicate effectively with leaders to understand business priorities and align support accordingly
• Partner with leaders and other administrative professionals to coordinate meetings and schedules
• Provide proactive time management recommendations to leaders
• Support short-term coverage needs within the administrative support team as bandwidth allows
• Manage competing priorities and administrative requests in fast-paced environments
• Maintain professionalism, discretion, and confidentiality while supporting executives

Skills and Qualifications:

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expense reporting for multiple executives
• Experience prioritizing multiple tasks and activities simultaneously
• Strong multitasking and organizational skills
• Strong communication skills with a proactive approach to support
• Experience exercising judgment and discretion while applying company policies and practices
• Proficiency with Microsoft Office and Google Workspace
• Experience using customer relationship management systems or ticketing systems
• Ability to work independently in remote support environments
• Strong attention to detail and follow-through
• High school diploma or equivalent required
• Experience supporting executives is highly preferred

Preferred Qualifications:

• BA/BS degree
• Familiarity with Concur and Outlook
• Experience supporting multiple executives simultaneously
• Comfort working with data and reporting tools
• Project management mindset and organizational skills
• Interest in AI, automation, and process improvement tools
• Advanced Google Workspace skills

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

* Health Benefits: Medical, Dental, Vision, 401k, FSA.

* Accrued PTO: Up to 15 days per 12 months on assignment

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.