Senior Executive Assistant (Remote – MST/PST)

Our Customer is a tech real-estate marketplace company with a portfolio of the largest and most vibrant real estate and home-related brands on the web and mobile. The company’s brands focus on all stages of the home lifecycle: renting, buying, selling, financing and home improvement. They are committed to empowering consumers with unparalleled data, inspiration and knowledge around homes, and connecting them with the right local professionals to help.

We are seeking an Senior Executive Assistant (Remote – MST/PST) on a contract basis t to support two senior leaders within the AI organization. This role requires someone who thrives in a fast-paced, dynamic environment, can manage shifting priorities—including same-day schedule changes—and possesses strong technical aptitude.

This role is 100% remote - MST or PST.

Hours: Monday - Friday 8 am-5 pm PST

Responsibilities:

• Provide executive support to two senior AI leaders, including heavy calendaring, strategic coordination, and operational assistance
• Manage complex calendars with frequent same-day changes, shifting priorities, and tight meeting schedules
• Coordinate internal and external meetings across multiple time zones
• Serve as a gatekeeper to optimize executive time and scheduling efficiency
• Coordinate domestic travel logistics including flights, accommodations, and itineraries
• Support international travel needs by understanding visa processes and administrative requirements
• Manage travel using corporate travel platforms such as CTM or similar systems
• Utilize Workday for expense entry and administrative processes
• Prepare and manage documents using Google Workspace tools including Gmail, Calendar, Docs, Sheets, and Drive
• Interface professionally with stakeholders across engineering, AI research, product teams, and cross-functional leadership
• Provide administrative and operational support for a large team led by one executive
• Adapt quickly to changing priorities in a fast-paced environment
• Maintain professionalism, confidentiality, and solution-oriented judgment under pressure
• Support cross-cultural communication with patience and clarity

Skills and Qualifications:

• Minimum of 5 years of experience supporting VP-level or senior executives, preferably in technology organizations
• Experience supporting executives in mid to large-sized technology organizations
• Strong proficiency in Google Workspace tools
• Comfort using AI tools such as ChatGPT, Google Gemini, Glean, and similar platforms
• Ability to build workflow automations and use AI for productivity enhancements
• Familiarity with corporate travel management systems such as CTM
• Proven ability to support multiple executives simultaneously
• Strong understanding of cross-functional collaboration and organizational dynamics
• Experience working remotely and providing asynchronous support
• Proficiency with Zoom, including delegate capabilities
• Proficiency using Slack for internal communication
• Strong organizational skills with high attention to detail
• Ability to work independently with minimal direction
• Strong communication and coordination skills

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.