Branch Administrative Associate (Sacramento, CA)

Our Customer is a leading value-added distributor in North America providing expertise, solutions and products from infrastructure, plumbing and appliances to HVAC, fire, fabrication and more. They exist to make their customers’ complex projects simple, successful and sustainable. With over 1 million customers, they have a very distinctive culture anchored in customer service. “We are a relationship business. Together we help build more than homes and office buildings. We help build relationships, trust, confidence and community.”

We are seeking a highly organized and tech-savvy contract Branch Administrative Associate to support the daily operations of our branch. This role combines administrative responsibilities with customer service and point-of-sale (POS) tasks. The ideal candidate will be detail-oriented, proactive, and comfortable working in a dynamic environment that includes both office and occasional warehouse interactions. This role is on-site in Sacramento, CA.

Work Hours: 8:30 am-5 pm with a 30-minute unpaid lunch.

Responsibilities:

• Perform daily cash handling activities including payment processing, deposit creation, and cash drawer reconciliation.
• Ensure compliance with security and operational procedures at all times.
• Manage invoice processing (~250 per day), including organization, filing, and accuracy checks.
• Provide administrative support such as answering calls, handling correspondence, distributing mail, and maintaining digital and physical files.
• Assist with data entry, reporting, and document preparation using software tools (SharePoint, Excel, billing systems, etc.).
• Coordinate logistics for meetings and events, including scheduling, travel arrangements, and materials preparation.
• Interact regularly with the warehouse to retrieve invoices and materials; comply with all PPE requirements (steel-toe shoes and safety vest).
• Collaborate with internal teams to maintain operational efficiency and support business initiatives.
• Participate in team meetings and contribute feedback for continuous improvement.

Skills and Qualifications:

• Associate degree preferred; equivalent work experience considered.
• Ability to manage multiple priorities and maintain consistency across processes.
• Comfortable handling frequent changes and shifting priorities.
• Proactive, dependable, and capable of working with minimal supervision.
• Strong attention to detail, organization, and confidentiality.
• Prior administrative experience in a fast-paced, customer-facing environment preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and ability to learn new software quickly.
• Excellent written and verbal communication skills; professional phone etiquette required.
• Ability to lift, move, and organize files or materials as needed.
• Comfortable using a headset for phone communication.
• Must wear steel-toe shoes (provided if needed) and a safety vest when entering warehouse areas.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.