Administrative Business Partner III (Hybrid - San Bruno, CA)

The Mom Project is partnering with a top multinational tech company to fill a contract Administrative Business Partner III role.

As an Administrative Business Partner, you anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the company's latest products and services. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Locations/Schedule

• San Bruno, CA

• Hybrid Schedule Tues - Thurs on site, remote on Mon and Fri

Core Responsibilities:

• This tole will be both internal and/or external facing and highly cross functional, working with the most senior teams, leaders and their ABP/EBPs
• Core Responsibilities include:
• Proactively schedule cross-functional meetings, workshops, and presentations, coordinating availability across various teams and time zones.
• Optimize meeting schedules to maximize efficiency and productivity, taking into account travel time, preparation needs, and executive availability.
• Resolve scheduling conflicts swiftly and effectively, considering the priorities of multiple stakeholders involved in each of the processes.
• Respond promptly to time-sensitive scheduling requests from executives and other key stakeholders.
• Maintain detailed trackers and coordinate effectively with cross functional teams
• Submitting expense reports and approving expense reports; managing budgets
• End to end event organization and planning; management and coordination with potential on site support
• Global travel arrangements including visas and booking rooms in other offices
• Beyond the core responsibilities, these roles will also manage coordination for a few central programs
• There is an expectation that the executives they will be working with will change, therefore flexibility and adaptability is crucial

Additional Responsibilities:

• Travel support (researching flights, accommodations, ground transportation and business meals)

• Build efficiency and effective responsiveness into existing operations and help define new operational strategies.

• Effectively communicate and collaborate with a diverse range of people and job functions

• Lead projects/programs to improve efficiency with the Corporate Administrative team.

Preferred Experience:

• 5+ years of experience providing high-quality professional administrative support to multiple executives within a fast-paced team environment in the tech industry

• Experience with Project Management, Operations, and/or Event Management

• Ability to quickly learn new tools and technologies; handle multiple concurrent stakeholders and priorities.

• A desire to jump in and be a team player

• BA degree preferred.