Administrative Coordinator (Philadelphia, PA)

Our client, based in Philadelphia, seeks to expand its team with the addition of an all-star administrative career professional who will focus on administration, marketing and operations to support the team as an Administrative Coordinator, ideally in person but remote will be considered. They are an investment firm committed to infusing growth capital into rural based businesses with strong leadership to jumpstart their rapid growth and the economies of the communities in which they are anchored.

The ideal candidate must have completed their undergraduate degree and be proficient in Microsoft Office Suite, collaboration tools (i.e. Zoom, Microsoft Teams, Google, Dropbox), and a CRM, such as Hubspot. Appreciation of opportunities inherent in working with a small team in a Fund is a plus. Multi-tasking, efficiency, independence, strong communication, critical thinking, superior organization skills and attention to detail are highly valued qualities. A strong candidate will be capable of assuming increased responsibility as our Fund continues to grow.

Responsibilities include:

• Input contacts, notes and deals into Hubspot, the firm’s CRM system;
• Manage monthly expense reporting, along with other fund administration items for investment staff;
• Coordinate travel (manage hotel and flight bookings and itineraries) and schedules for internal and external meetings;
• Organize and maintain company information flow, communications and document requests;
• Manage posting of website content, press releases and social media outreach;
• Assist in managing investor and regulatory inquiries with capacity to assume direct communication with training;
• Support annual financial and USDA audits;
• Compile annual impact metrics reporting;
• Coordinate annual meetings, advisory board meetings and investor meetings and PowerPoint presentations;
• Assist on projects as requested.

Location: Ideally in the Philadelphia office with an option for some remote work.

Start Date: Immediate.

Hours: 20-30/week

Experience: Three to Five Years.

Compensation: Commensurate with experience.

Please note: This position will be starting as a temporary hourly but can transition to a salaried position. We offer health and long-term disability benefits and competitive PTO.

Qualified candidates should submit a resume and cover letter.