Administrative & Creative Assistant to Founder

Part-Time / Contract / Flexible Hours

About the Role

Shea Rose, founder, is seeking a highly organized, clear, and soulful Administrative & Creative Assistant to support the day-to-day operations.

Our Client blends mindfulness, movement, and integrative bodywork to deepen the connection between mind, body, voice, and creative expression. The programs take a holistic, wellness-centered approach to artist development for women singers, musicians, and performers.

This role blends administrative support, event coordination, and creative logistics across 1:1 coaching, workshops, retreats, and community-centered artist development gatherings. While our core offerings center women in music, external partnerships may serve a more diverse range of artists and audiences.

The person in this role will help manage essential behind-the-scenes details so the founder can stay creatively focused and fully present in her work.

Key Responsibilities

Event & Program Coordination

• Support logistics for workshops, retreats, and artist development gatherings
• Communicate with participants, collaborators, venues, and vendors
• Assist with timelines, materials prep, food orders, and onsite coordination

Client & Partner Communications

• Draft warm, clear, and timely emails
• Maintain communication flow with coaching clients and collaborators
• Help foster strong relationships with partner organizations, community contacts, and sponsors

Creative & Marketing

• Proficiency in using social media management tools, particularly Meta Business
• Proven experience in social media management, preferably with a focus on Facebook and Instagram.
• Strong copywriting and content creation skills.
• Excellent communication and interpersonal skills.
• Proficiency in using social media management tools, particularly Meta Business Suite.
• Analytical skills and the ability to interpret social media data.

Ideal Qualities

• Highly effective communicator—clear, timely, and thoughtful in both written and verbal communication
• Highly organized and reliable
• Comfortable working independently in a virtual setting
• Passionate about or deeply interested in music and wellness
• Has a personal practice in wellness, mindfulness, or creativity—or comes from a music business or holistic healing background
• Self-starter who thrives in both structure and flexibility
• Tech-savvy with tools like Google Suite, Squarespace, Canva, Zoom, and Mailchimp (or eager to learn)
• Warm, grounded, professional presence
• Trustworthy and discreet, with a high level of professionalism and initiative
• Committed and dependable, ideally available for longer-term collaboration—not a student or short-term role
• Excited to contribute meaningfully beyond admin, including event logistics and creative support

Compensation & Details

• 5-10 hours per week to start, with potential to grow
• Flexible schedule, fully remote
• Based in the Boston or New England area is a plus, but not required
• Compensation: $40/hr, depending on experience