Administrative/HR Specialist

Role Type: Part-time, perm role

Location: MUST be located in the San Francisco bay area to be considered

Average hours per week: 20

Compensation range: $38,000-40,000

Responsibilities: 50% HR and 50% Administrative

• Assist staff in maintaining compliance with HR-related local, State and Federal laws for clients and the company
• Handle on-boarding to off-boarding of employees for both clients and the company.
• Support administration of various benefit plans and insurance plans including completion of forms.
• Communicate with service-providers and clients on a regular basis.
• Assist staff with various administrative tasks for firm and clients.
• Pay invoices for clients.
• Process payroll for clients and submit bi-weekly 401K contributions.
• Maintain client’s payroll files and track employee milestones.
• Download weekly bank feeds into QuickBooks files.
• Prepare spreadsheets and maintain firm vendor files.
• Prepare reports to track firm profitability.
• Assist with staff budgets, raise and review process.
• Assist in personnel management, including implementation of performance plans, mentoring, and/or coaching plans.
• Lead and/or facilitate HR trainings for internal team and clients.

Requirements:

• HR and Payroll: 2 years minimum
• Office Management: 3 years (preferred)
• Knowledge of payroll policies and procedures
• High level of professional integrity to maintain employee/client confidence and protect operations by keeping information confidential.
• Knowledge of applicable local, Federal and State HR/Payroll laws and IRS regulations that impact payroll.
• Bachelor’s Degree preferred or relevant work experience.
• Exceptional attention to detail to ensure tasks are completed accurately.
• Strong written and verbal communication skills.
• Organizational skills and the ability to prioritize and multitask.
• Ability to interact positively and effectively with employees and clients.
• Intermediate computer skills, including proficiency with Excel, Word, Outlook, Adobe Acrobat, SalesForce and bill.com.