Administrative Specialist and Receptionist (San Francisco, CA)

Our Customer is a Silicon Valley-based company that is engaged in researching emerging technologies.

We are seeking a contract Admin Specialist and Receptionist to help support our Customer's business needs. This role is on-site in San Francisco, CA.

Responsibilities:

Office Administration

• Manage and maintain office supplies, food, and drinks, including purchase requests, orders, receiving, restocking, and tracking expenses.
• Maintain the breakroom and common areas, including meeting rooms, for visitors, organized and neat at all times.
• Support corporate events, including meal reservations, orders, purchases, and organizing catering for culture and morale.
• Escort contractors for facility maintenance in office premises if needed.
• In charge of shipments and receivings, including log, expense tracking, reports, and distributing to receivers.
• Support onboarding and offboarding.
• Maintain employees' monthly parking and validations on a monthly and daily basis by communicating with vendors and employees.
• Ad hoc tasks to support the office.

Security Management, Reception Desk, Visitor Control (2-3 days/week)

• Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.
• Work to register all visitors when advised and follow SDIC guidelines until they leave.
• Control visitors to the correct location and provide security instructions.
• Ensure that security guards are properly trained and understand SDIC guidelines.
• Maintain a safe and clean reception area and conference rooms.
• Maintain security facility and equipment for day-to-day operations (CCTV, alarm system, badging, etc.)
• Manage security standards, including daily visitor log, monthly logbook, badge list, Wi-Fi, and parking validations, if needed.

Skills and Responsibilities:

• Minimum of an Associate's or a Bachelor's degree
• Minimum of 2-5 years of experience with office administrative or EA experience
• Proficiency in Microsoft Word and Excel.
• Strong customer service and communication skills.
• Event planning and coordination experience.
• Supplies management, food ordering, and snack stocking.
• Highly detail-oriented and organized.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.