Donor Database/Office Manager

About Us

Offering services free of charge to anyone impacted by cancer has been the hallmark of our center since 1989. The Center offers decades of experience providing the Chicagoland community with the tools and support it needs to address both the physical and emotional distress components associated with a cancer diagnosis. This effort is realized through evidence-based programs and services designed to educate participants, develop their coping strategies, and strengthen their support network. Participants include cancer patients and survivors, family members of a loved one with cancer, and individuals who have experienced the death of a loved one to cancer. Support services are available in English and Spanish free of charge to all participants.

The Opportunity

The donor database and office manager role has primary responsibility for gift management, which includes gift entry from check donations and various electronic sources. Additionally, this role includes uploading donor transactions into the donor database and electronically generating thank you letters using Microsoft word-merge.

This role includes office manager and HR functions such as payroll and benefits administration, accounts payable entry, and managing building maintenance. It is estimated that this position will require 25-30 hours per week.Ability to work remotely, but will have occasional office management needs to be in the building.

Principal Responsibilities:

• Manage gift entry process from donations received via checks or other electronic means
• Work with Data and Analytics Manager to ensure accuracy of donor gift records in database
• Printing gift acknowledgment letters and tribute notices
• Processing accounts payable and vendor administration
• Track accounts receivable and bank deposits
• Manage payroll process through third party payroll provider
• Make recommendations to improve internal controls and processes for gift administration, accounting, and payroll
• Handle basic human resources duties as needed such as onboarding or terminations
• Assist with administration of office operations, including vendor coordination for building repairs
• Assist onsite with preparation of Center events, as needed

Experience and Education:

• Bachelor’s degree in accounting preferred
• Experience in nonprofit accounting using QuickBooks preferred
• Experience with Raiser’s Edge or other donor database preferred
• Strong organizational and analytical skills with strong attention to detail
• Proficiency in Word and Excel

Benefits

• Paid Time Off is offered
• Eligible for 401K Match, when offered at discretion of the organization
• Medical insurance is offered to eligible employees who work a minimum of 30 hours/week

We are an equal opportunity employer and will not discriminate against any employee or applicant based on race, color, creed, religion, gender, sexual orientation, national origin, age or disability. Pay is commensurate with experience.