Art Manager

Job: Art Collection & Acquisition Coordinator
Job Location: Midtown-New York, NY
Job Type: Part time/hybrid
Industry: Art Collection
Salary: $60 - $78
Hours/Week: 10-20, 1099/IC

Job Description: Our company is seeking an Art Collection & Acquisition Coordinator to join their team in New York. They are looking for a motivated, detail-oriented candidate who will support art coordination including: preservation, acquisition, museum and gallery loans, as well as financial record-keeping and insurance management. This candidate will play a crucial role in building and managing an expansive collection. This is a part-time position.

Qualifications:

• Highly organized & efficient, with the capacity to concurrently handle multiple tasks
• Experience or education in Art History, Conservation, Museum Studies, or Art Sales & Curation
• Self-starter, capable of taking initiative & working both independently & collaboratively
• Skilled at recording, auditing, cataloging, and archiving records of works in databases like Art Logic, Artnet, & Mutual Art
• Demonstrates proficiency in data collection, research, organization, & financial management
• Strong communication skills with exceptional attention to detail & deadline oriented
• Experience collaborating with auction houses, museums, conservators, framers, galleries, attorneys, storage facilities, shippers, appraisers, and insurance brokers
• Willingness to learn
• Strong interest or previous experience in Art Collection, Art Sales or Conservation

Responsibilities:

• Oversee acquisitions, including purchasing, shipping, conservation and insurance logistics
• Manage international & domestic artwork loans, ensuring compliance with museum standards, transportation, contracts, and insurance requirements
• Participate in auctions, gathering relevant pre/post-purchase information
• Organize loan documents & manage all paperwork related to acquisitions and exhibitions
• Schedule & oversee shippers, art handlers, conservators, & photographers
• Coordinate & update collection databases to ensure accurate & comprehensive records
• Input and maintain dimension, provenance, production etc. information on artworks
• Update insurance records, location reports & move dates as needed
• Research & enhance collection data, expanding object records through ongoing catalog efforts
• Manage manual & digital information systems for collection inventory & record keeping
• Coordinate cross-departmental operations & projects to streamline art collection workflows
• Organize movement/storage of artwork worldwide
• Collaborate with external partners, monitor budgets, financial tracking for acquisitions, loans & logistical arrangements
• Strengthen partnerships with external resources related to art & exhibitions
• Utilize industry tools for research, valuation, & market analysis to inform acquisition decisions & collection management