Billing Manager (100% Remote)

Why You?

You are looking for something more from your job. Maybe a bigger problem to solve with both immediate and long-term impact, or perhaps you just need a mission you can believe in every day. You are scrappy and collaborative while looking to join an inclusive and supportive culture with a bias for action. You dig a balanced startup life and can wrestle challenges with grace. You love big, interesting problems and bringing solutions to the masses while making sure it feels personal, authentic, and connected. If this sounds like you, we'd like to talk.

Why Us?

The Mom Project is a pioneering, remote-first venture-backed startup. The Mom Project is a platform and community leading a movement that matches companies with diverse talent. This critical match drives businesses forward while expanding professional opportunities for women.

Our team is growing as we push to rewrite the narrative for working women at every stage of life. We believe women should be able to choose both a successful family life AND career aspirations without sacrificing one over the other. Our commitment to Diversity, Equity & Inclusion across race, gender, age, religion, identity, and experience drives us and our mission forward every day. We strive towards inclusion, and that means everyone is comfortable bringing their authentic and best self to work every day.

About the Role

The Billing Manager operates as a functional manager and individual contributor, working to ensure that clients are billed correctly. They correspond with clients, issue invoices, and oversee the company’s revenue intake. Additionally, work in partnership with clients to resolve billing discrepancies.

What You'll Do

• Analyze all billing procedures and identify opportunities for improvement
• Perform weekly, biweekly, and monthly client billings.
• Perform weekly and biweekly payroll processing for W-2s, 1099s & EORs.
• Perform weekly, biweekly, and monthly reconciliations of payroll hours to VMS, EOR & ADP.
• Conducts regular billing review and data analysis to verify the completeness and accuracy of invoices delivered to customers
• Interacts with clients to resolve any issues and answer inquiries
• Perform weekly, biweekly, and monthly reconciliations of bill and pay rate adjustments to VMS, EOR & ATS.
• Track invoice corrections weekly (Excel) with diligence to identify opportunities for process improvements across departments.
• Track pay corrections weekly (Excel) with diligence to identify opportunities for process improvements across departments.
• Recognition and resolution of payroll, billing, and client-driven requests.
• Manage the pay/bill department mailbox efficiently and maintain a same-day to 24-hour response time
• Provide clarification and assistance to the Accounts Receivable & Credit & Collections team for payment discrepancies.
• Create and maintain process documentation for billing, including exceptions.
• Follow invoicing guidelines and adhere to company procedures.
• Ensure that computing, withholding, reimbursements, and deductions are set up correctly for processing.
• Knowledge of wage and hour laws & compliance standards (MPP specific).

Must-Haves

• 2-6 years of experience in weekly invoices or billings within the staffing industry required.
• 2-6 years of experience in staffing and payroll processing required.
• Pay/Bill experience with a staffing firm that uses VMSs (i.e., Bullhorn - BTE, Beeline, FieldGlass, Coupa)/MSPs and EORs (required.
• Salesforce Experience required
• QuickBooks Online experience required
• Experience in tracking discrepancies and compiling analytics that drive process improvements.
• Advanced Excel skills and Google Sheets experience
• Comfortable with effective communication with multiple departments and clients.
• High attention to detail, accuracy, and precision in tasks and projects.
• Exceptional time management skills and accountability.
• Ability to think critically and adapt quickly in a flexible environment.
• Collaborator mindset with an ability to work cross-functionally in a collaborative fashion.
• Enterprising spirit /initiative-taker.
• A bachelor’s degree or associate degree in accounting or business is a plus, but not required.

Why You’ll Love Working for TMP

Compensation & Benefits:

• Base Compensation
• Full medical, dental, and vision
• Short and Long Term Disability
• Generous Paid Parental Leave
• Generous PTO

Let me see those Perks, Perks, Perks!

• An incredible remote team that will support and champion your work
• Health and Wellness stipend
• Learning and Development stipend

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.