Branch Administrative Associate (Sacramento, CA)

Our Customer is a leading value-added distributor in North America providing expertise, solutions and products from infrastructure, plumbing and appliances to HVAC, fire, fabrication and more. They exist to make their customers’ complex projects simple, successful and sustainable. With over 1 million customers, they have a very distinctive culture anchored in customer service. “We are a relationship business. Together we help build more than homes and office buildings. We help build relationships, trust, confidence and community.”

We are seeking a Branch Administrative Associate on a contract basis to support their business needs. This role is on-site in Sacramento, CA.

Work Hours: 8:30 am-5 pm with a 30-minute unpaid lunch

Responsibilities:

• Perform daily cash handling activities, including taking payments, creating deposits, and reconciling a cash drawer
• Organize, file, and manage a high volume of invoices, averaging approximately 250 per day
• Follow strict operational, security, and confidentiality procedures when handling cash and sensitive information
• Provide routine clerical and administrative support, including answering phones, distributing mail and email, copying documents, and maintaining records
• Gather, verify, and accurately enter data into reports, forms, spreadsheets, databases, and internal systems
• Resolve discrepancies related to records, schedules, or documentation and communicate with internal and external stakeholders
• Support customer-facing interactions with professionalism and a service-oriented approach
• Coordinate logistics for meetings and special events, including scheduling, facilities, and equipment
• Monitor and review standard office expenditures to ensure alignment with established budgets
• Participate in associate meetings and communicate operational concerns to management
• Move between office and warehouse areas to retrieve invoices, materials, or documentation as needed
• Collaborate with warehouse and office teams to support daily branch operations
• Support additional administrative and operational tasks as assigned
• Engage in broader business activities and participate in learning opportunities, including exposure to sales-related training

Skills and Qualifications:

• Associate degree preferred but not required
• Strong attention to detail with the ability to manage multiple tasks simultaneously
• Highly organized with the ability to maintain consistent processes in a dynamic environment
• Agile and adaptable, with comfort navigating frequent changes and shifting priorities
• Self-starter with the ability to work independently and take initiative
• Experience in a customer-facing, fast-paced administrative or operational role preferred
• Strong verbal and written communication skills with professional phone etiquette
• Ability to maintain strict confidentiality and follow security procedures
• Poise and professionalism when interacting with internal and external stakeholders
• Strong time management skills with the ability to meet deadlines and work with urgency
• High proficiency in Microsoft Office applications, including Teams, Outlook, Word, Excel, and PowerPoint
• Ability to learn and adapt quickly to new systems and tools
• Ability to lift, organize, and manage files and paperwork
• Comfortable using a headset for phone communication
• Ability to move between office and warehouse environments
• Willingness to wear required personal protective equipment, including steel-toe shoes or provided alternatives and safety vests

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.