Business Operations Specialist/Project Coordinator (Chicago, IL)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking an Business Operations Specialist/Project Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in Chicago, IL.

This role will support brokerage (leasing / sales) activities by assisting and completing special projects as assigned to support quality decision making by clients and brokerage team. The ideal candidate will execute on the below job functions with a high level of quality and accuracy.

This role is ideal for a detail-oriented professional who excels at managing multiple priorities in a dynamic environment. The successful candidate will demonstrate strong organizational abilities, proactive communication skills, and a talent for keeping complex transactions running smoothly while maintaining a professional client experience.

Responsibilities:

• Manage comprehensive project and transaction tracking systems to ensure the timely progression of all projects and deadlines
• Coordinate complex project and transaction workflows between internal teams, clients, and external partners
• Prepare polished client deliverables, including market assessments, lease expiration reports, and portfolio summaries
• Organize and maintain project and transaction documentation with meticulous attention to detail
• Support client meetings with professional materials and thorough follow-up documentation
• Assist in the preparation of project and transaction documents, including RFPs, opportunity analyses, and broker agreements
• Monitor project and transaction milestones and proactively address potential delays or issues
• Coordinate tours and site visits, ensuring all logistics are handled professionally
• Manage co-broker relationships for transactions when required
• Review lease documents and prepare concise, accurate abstracts as part of the due diligence process
• Support annual client business reviews with well-organized reports and presentation materials

Qualifications

• Bachelor’s Degree in Business, Finance, Real Estate, or related field preferred
• Entry level to 3+ years with project management and/or business operations
• Commercial real estate experience is a + but not required
• Strong proficiency with Excel, PowerPoint and Word software
• Ability to analyze qualitative and quantitative information and translate into strategic deliverables
• Excellent written and oral communication skills
• Ability to work independently and within a team to build relationships and interact effectively with business partners
• Ability to multi-task, work successfully under pressure and effectively manage time and workload

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.