CFO

POSITION DESCRIPTION

As a true business partner to the President and CEO, the Chief Financial Officer will play a key role in the short- and long-term planning and assess organizational performance against both the annual budget and company’s long-term strategy. The CFO will develop tools and systems to provide timely critical financial and operational information to the CEO and Board of Directors and make actionable recommendations on both strategy and operational execution. The CFO will engage the Board around issues, trends and changes in the operating models and operational delivery. The CFO will assist in establishing yearly objectives and meeting agendas. The CFO will also oversee long-term budgetary planning and cost management in alignment with the organization’s strategic plan.

The CFO is responsible for leading the finance activities including general accounting, financial reporting, and internal controls, leading a team of 1 to 2 individuals. This position requires a detail-oriented professional with excellent analytical, planning and implementation skills. Needs to be an independent, self-starter who is a good communicator. This position needs to be flexible and agile and react to quick turnarounds of CEO requests. The below list details more of the expected responsibilities but is not entirely conclusive. The role needs to be able to adjust to change as we grow.

RESPONSIBILITIES

Management

1. Oversee the operations of accounting and finance, including the design of an organizational structure adequate for achieving the department's goals and objectives. Currently there is one direct report.

Transactions

1. Ensure that accounts payable is processed and purchase orders are in line
2. Manage all vendor transactions and communications
3. Attend to mail
4. Deposit checks
5. Communicate with and manage vendors
6. Ensure that bank and balance sheet account reconciliations are completed
7. Maintain the chart of accounts
8. Maintain an orderly accounting filing system
9. Maintain a system of controls over accounting transactions
10. Maintain weekly cash flow reporting
11. Analyze and report on utilization and project profitability
12. Ensure proper revenue recognition by project
13. Manage cash posting and forecast reporting
14. Compile all invoice requests
15. Prepare and file annual 1099s
16. Prepare weekly accounts receivable

Reporting

1. Issue timely and complete financial statements
2. Calculate and issue financial and operating metrics
3. Manage the production of the annual budget and forecasts
4. Calculate variances from the budget and report significant issues to management
5. Provide financial analyses as needed
6. Weekly opportunities, past due AR and projected billings reporting

Compliance

1. Coordinate the provision of information to external auditors
2. Prepare materials for Audit & Finance Committee
3. Ensure adequate insurance protection is in place for the organization
4. Responsible for cybersecurity and Enterprise Risk Management process

ABOUT YOU

1. You take ownership of the tasks and projects you are responsible for and see them through to completion.
2. You use technology for efficiency. You remember most things but set up calendar reminders just in case. You also utilize pop-up notifications for emails to make sure you respond promptly. You are ON IT!
3. You are a curious and creative thinker. You know how to build something out of nothing and are comfortable operating in the unknown.
4. You know how to build and manage a budget and don’t get caught by surprise by your spending.
5. You would call yourself “a people person”: You love connecting with people, understanding their needs, and helping them achieve their goals.
6. You are a natural salesperson and don’t shy away from making asks.
7. You know how to build and maintain relationships to achieve organizational goals.
8. You are comfortable corresponding with C-Suite executives and their assistants.
9. You are naturally an organized person.
10. You are a team player. You want everyone on the team to succeed and go the extra mile to ensure you are helping everyone do their job to the best of their ability.
11. You are not a wallflower. During our live events, we expect all our staff, especially this role, to interact with our members and guests and make everyone feel comfortable and welcome.

1. You are comfortable in front of an audience when necessary. You don’t always seek the spotlight but don’t avoid it.
2. You strive to exemplify the Exec Club's values of nurturing relationships, inclusivity, a desire to foster world-class knowledge, belief in growing Chicago's future, and that business is a pillar of society.

REQUIREMENTS

1. Master’s degree in accounting or finance
2. 6-10+ years of progressively responsible experience for a small services or consulting organization or division of large corporation
3. Certified Public Accountant is desired, but not necessary.
4. Outgoing, positive professional with the ability to work well in a collaborative, team-oriented and fast-paced environment
5. Strong organizational, written & verbal communication skills
6. Inquisitive and interested in keeping abreast of current events on the local, national, and global scene
7. Able to maintain corporate confidentiality
8. Proficient in MS Office and have knowledge of NetForum CRM or other membership database software
9. Experience with Business Central 365 or other similar accounting software
10. Valid ID required