Chief of Staff

Title: Executive Assistant/Chief of Staff (Remote, Eastern US Time Zone)

Overview: A dynamic and highly-opinionated VIP seeks a skilled and dedicated Executive Assistant/Chief of Staff to provide top-level administrative support and coordination for various business, personal, and philanthropic endeavors. This fully remote position requires a highly-organized and proactive individual who thrives in a fast-paced environment and is comfortable managing a wide range of responsibilities.

Responsibilities:

- Coordinate and manage VIP's calendar and schedule, including prioritizing appointments and resolving scheduling conflicts

- Manage and prioritize email correspondence, ensuring timely responses and appropriate follow-up

- Act as a liaison between the VIP and internal/external stakeholders, maintaining clear communication and strong relationships

- Organize and maintain digital and physical files, databases, and records

- Conduct research and prepare briefings, reports, and presentations

- Plan and execute special projects and events, managing timelines and coordinating with vendors

- Handle personal and business-related tasks as needed, such as coordinating travel arrangements, processing expense reports, and managing household staff

- Anticipate the VIP's needs and proactively identify opportunities to optimize workflows and processes

- Maintain strict confidentiality and discretion with sensitive information

- Remain flexible and adaptable to changing priorities and demands

Requirements:

- Bachelor's degree or equivalent experience in a related field

- Minimum 5 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting a high-level executive or VIP

- Excellent organizational, time management, and communication skills

- Proficient in Microsoft Office Suite and collaboration tools such as Google Workspace

- Demonstrated ability to handle complex situations with patience, diplomacy, and discretion

- Resourceful and proactive problem-solver with the ability to work independently

- Experience working remotely and managing virtual communication

- Must be located in Eastern US Time Zone

This is a unique opportunity to work closely with an influential and engaging VIP and contribute to various exciting projects and initiatives. The successful candidate will enjoy a competitive salary and the opportunity for professional growth in a dynamic and challenging role.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Candidates applying for this role are required to have US residency at the time of application.