Administrative Assistant (Construction) 100% Remote
Administrative Assistant (Construction) 100% Remote
Our Client - Construction company
- Remote
Job description
Wanted: sharp, adaptable professional for a growing construction firm. Workload will be heavy, deadlines tight, and you’ll often be the one holding multiple moving parts together. Expect demanding subcontractors, shifting schedules, and the occasional fire drill.
But if you thrive on bringing order to chaos, you’ll be the hub of a company that’s scaling fast and shaping its future.
Key Responsibilities
- Communication & Coordination: Act as the main contact with subcontractors, vendors, and clients across phone, email, and text.
- Cost Control: Collect and compare bids, track deposits, progress payments, and retainage, and maintain clean documentation.
- Project Support: Assist with RFIs, submittals, schedules, inspections, and reporting.
- Facilities Maintenance: Manage repair requests, dispatch subs, and update clients.
- Documentation & Organization: Keep contracts, logs, and project records accurate and accessible.
Qualifications
- Highly organized and detail-oriented.
- Skilled at adapting communication style to audience.
- Comfortable with Microsoft Office, Google Workspace, and project management tools (Contractor Foreman or similar).
- Familiarity with construction processes (RFIs, submittals, role of architects/engineers) a plus.
- Thrives in a fast-moving, sometimes unpredictable environment.
Compensation & Work Style
- $30/hour to start, ~40 hrs/week.
- Flexible schedule — you don’t need to sit 9-to-5, just deliver results.
- Remote role with growth opportunity as OXCON expands.
All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.
If you are a person with a disability needing assistance with the application, or at any point in the hiring process, please contact us at support@themomproject.com.
Screening Questions
- Imagine you’re managing three competing priorities: a subcontractor needs payment info, a client is asking for an update, and a permit deadline is looming. Walk me through how you’d decide what to tackle first and why.
- In your experience, what’s the most effective way to keep a busy project manager updated without overwhelming them? Give me a quick example of how you’ve done this before.
- This position is fully remote with flexible hours, but deadlines and accuracy matter. How do you keep yourself organized and accountable when no one’s looking over your shoulder?
- OXCON is young and growing fast. Tell me about a time you jumped into a role or project where the processes weren’t fully built yet. How did you handle it?