Contracts and Sourcing Specialist (Onsite Burlingame, CA)

Our Customer’s mission is to give people the power to build community and bring the world closer together. Through their family of apps and services, they are building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together.

We are seeking a Contracts and Sourcing Specialist on a contract basis to help support our customer’s business needs. This role is on-site in Burlingame, CA.

Responsibilities:

• Correspond and work with stakeholders and cross-functional partners
• Resolve issues related to Contract and Purchase Request (PR) processes (e.g., vendor legal entity name changes, inactive vendor status, Third Party Assessment (TPA) mismatch with vendor legal entity name in Contract Record)
• Post issues and follow up on various Workplace groups
• Update and maintain various trackers and/or tools
• Load negotiated contract rates into the Rate Card
• Clean up, review, monitor, and ensure data integrity of the Facility Operations (FacOps) Critical Services dashboard and the IDC Financial Management System (FMS)
• Create and update trackers (e.g., Master Statement Of Work (MSOW) contract number and template version control, progress associated with vendor transition, contract termination, and category-wide contract issuance)
• Update supplier contacts (e.g., relationship ladder)
• Provide stakeholder support
• Light guidance on the intake process and questions
• Triage site operational issues and escalate to the Sourcing Manager if unable to resolve
• Assist the Sourcing Manager with contracting
• Review and negotiate low-risk contract drafts
• Review and validate Purchase Order Exhibit (POE) details and simple contract amendments/extensions against contracted rates and terms
• Draft contract deal summary
• Support contract management optimization
• Provide analytical support, including but not limited to:
• Pulling data and consolidating information
• Performing spend analysis, bid leveling, and rate comparison
• Interact with suppliers
• Track and follow up with suppliers on Business Review action items
• Train new suppliers on the KPI reporting process, ensure reporting compliance, and review supplier data integrity
• Provide support on non-baseline equipment
• Create Facebook Part Number on new equipment
• Maintain the equipment Price List and perform Bill of Material check on requests
• Coordinate and issue RFP events for pricing requests, Change Orders, and PO issuance
• Commercial analysis and comparison pricing from bidders
• PO/CO issuance to suppliers
• Training and onboarding suppliers on the use and process of sourcing tools
• Update and manage process documentation
• Provide ad hoc project support and other duties as needed (e.g., invoice audit, preferred supplier list cleanup, implement process efficiencies, etc.)

Qualifications

• Bachelor's degree in business, economics, finance, or a related business field preferred
• 2-6 years of relevant experience
• Knowledge of contract principles and practices, including contract negotiation, drafting, and management.
• Verbal and written communication skills, attention to detail, negotiation skills, and interpersonal skills
• Ability to analyze financial reports, price proposals, and other technical data
• Ability to accurately document and record information
• Knowledge of applicable laws and regulations related to purchasing
• Knowledge of supply chain management
• Experience in process improvements and driving value for an organization
• Experience working in a multi-regional/global environment
• Proficiency with Microsoft Suite (Word, Excel, PowerPoint) and Google Productivity Suite (Docs, Sheets, Forms, Slides)

Preferred:

• Project Management: Experience with project planning, execution, and monitoring to ensure successful project completion.
• Communication and Interpersonal Skills: Ability to communicate effectively and build strong relationships with internal stakeholders, suppliers, and vendors.
• Risk Management: Knowledge of risk management principles and practices, including risk identification, assessment, and mitigation.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

* Health Benefits: Medical, Dental, Vision, 401k, FSA.

* Accrued PTO: Up to 15 days per 12 months on assignment

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.