Director of Operations

Role Details

• Position Title: Director, Operations
• Reports To: CEO
• Employment Type: Part-Time (0.4 FTE)
• Location: Fully Remote, preference for US Eastern or Central Time
• Compensation: $90-$120 / hour commensurate with experience

About Us

We are an independent think tank and community. We anticipate global change, shape narratives, and partner with leaders to craft effective policies for a future in which families and their communities can flourish. As a young organization transitioning to a new phase of maturity, we are seeking a part-time Director of Operations who will be instrumental in this transition. This role presents a rare opportunity to meaningfully contribute to a high-impact organization with a flexible, part-time commitment. We are a small, global team of approximately three full-time and two part-time employees working with contracted expert fellows.

Position Overview

The Director of Operations will play a critical role in supporting the CEO by ensuring smooth and efficient team coordination, managing key operational aspects of the organization, and overseeing administrative functions. This part-time position (0.4 FTE) requires a highly organized, detail-oriented, and proactive professional capable of managing diverse functions, including team meetings, internal communications, finance, HR, legal matters, and other administrative tasks. Compensation XYZ.

Key Responsibilities

1. Team Coordination and Support

1. Assist the CEO in coordinating team meetings and activities and ensuring alignment across the organization.
2. Serve as the primary point of contact for operationally-relevant inquiries from the team and coordinate cross-functional collaboration and communication.

2. Finance

1. Oversee the preparation and monitoring of budgets, financial reports, and forecasts for management, the board, and funders
2. Liaise with the outsourced finance team to ensure accurate and timely processing of invoices, payroll, and other financial transactions.

3. Human Resources (HR)

1. Lead HR functions, including recruitment, onboarding, employee relations, and performance management.
2. Maintain accurate and up-to-date employee records and ensure compliance with HR policies and regulations.

4. Legal

1. Coordinate with legal counsel to manage organizational legal matters, including contracts, compliance, and risk management.
2. Ensure that all legal documents are properly maintained and accessible.

5. Miscellaneous

1. Undertake any other tasks or projects as assigned by the CEO, contributing to the organization's overall efficiency and effectiveness.

Qualifications

1. Education: Bachelor’s degree in Business Administration, Management, or a related field. A Master’s degree is a plus.
2. Experience: 10+ years of experience in operations, administration, or a similar role, with at least 2 years in a leadership or management position.
3. Strong understanding of finance, HR, and legal processes within an organization. Non-profit experience is a plus.
4. Excellent organizational, communication, and interpersonal skills.
5. Proficiency in office software (e.g., Google Workspace) and project management tools.
6. Ability to work independently, prioritize tasks, and manage time effectively in a part-time capacity.

Working Conditions

1. Part-time position (0.4 FTE) with flexible hours.
2. May require occasional travel, depending on organizational needs (no more than 15 days per year).
3. We close for at least three weeks each year (the week of the 4th of July and two weeks before the New Year).