Event and Venue Manager (Onsite - Mountain View, CA)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

Our Customer is seeking an Event and Venue Manager to primary lead programs and events in a specific venue onsite at their client’s campus. This role will coordinate the set-up of the event, management of the event vendors and serve as the primary client liaison. The Event and Venue Manager is responsible for providing exceptional client experiences through proactive communication and high touch hospitality focused service. They must demonstrate exceptional customer service and communication skills.

As an Event and Venue Manager, you are a subject matter in managing the overall coordination and execution of an entire program/event from an operational perspective.

This role is onsite in Mountain View, CA.


Responsibilities:

Venue Oversight

• Coordinates and attends site inspections.
• Performs regular venue audits to assure the venue is clean, functional, maintained.
• Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
• Manages venue calendar and oversees booking of space.
• Familiar with emergency response plans and promotes practices for safety.
• Ensures privacy and security of all attendees visiting the facilities.
• Represents the venue in a professional manner.

Event Management

• Manages all operations, functions, and logistics for event center including scheduling of the conference center using client scheduling software, ordering catering, troubleshooting A/V and other set up issues.
• Consult with event center clients to determine event needs such as space, physical set-up, AV and technical requirements, catering and event support.
• Completes overall project timeline and communication plan; and?facilitates prompt and accurate handling of all details.
• Schedules and leads pre-con meeting for all events.
• Performs quality assurance and oversee deliverables of Catering, Facilities, Technology and AV, Executive Production, Security, Transportation and Janitorial. ?
• Assist in the checking in of attendees and distribution of giveaways.
• Acts as primary point of contact to event attendees and guests.

Client Relationships

• Independently interface with day to day client contact.

Administrative

• Responsible for tracking and reporting changes.
• Responsible for accurately inputting and tracking event information.
• Follow established escalation procedures and incident reporting procedures.

Qualifications:

• Bachelor’s degree or proven experience as an event planner or organiser.
• 2-6 years of experience in event planning, project management, hospitality, event planning or related fields.
• Prior successful experience in developing and maintaining client relationships.?
• Strong knowledge of program/event management and budget maintenance.
• Exposure to project planning.?
• Professional oral presentation and writing skills required.?
• Prior experience in effectively handling multiple projects/demands.?
• Proficient computer skills, knowledge of G-suite tools & ability to learn new technology quickly.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Please Note: In order to create a safe, productive work environment, our client is requiring all contractors who plan to be onsite to be fully vaccinated according to the CDC guidelines. Prior to coming into our offices, contractors will be required to attest that they are fully vaccinated.

Perks are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)
Health Benefits: Medical, Dental, Vision, Life (including spouse & child), 401k, STD/LTD, AD&D, and Commuter Benefits program.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.