Event Coordinator (Hybrid - Mountain View, CA)

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Event Coordinator on a contract basis to support our Customer’s business needs. This role is hybrid in Mountain View, CA.

Responsibilities:

• Support end-to-end planning and execution of internal and external events, including tech-focused conferences and events.
• Manage all logistical elements: budgeting, registration, booth and collateral coordination, shipping, A/V, catering, speaker management, and on-site execution.
• Serve as the liaison with conference organizers, vendors, internal teams, and executive stakeholders.
• Develop and manage project plans, timelines, and communication flows to ensure alignment across all stakeholders.
• Collaborate with Recruiting, D&I, Brand, and other teams to ensure event programming aligns with business goals and diversity and inclusion strategy.
• Coordinate the participation of employee ambassadors, speakers, and recruiters, including training and briefing materials.
• Collect and analyze event performance data and feedback to continuously improve outcomes and impact.
• Stay current on best practices and trends in D&I programming and tech event planning.

Qualifications

• 4–6 years of event coordination experience, preferably within tech or fast-paced corporate environments.
• Proven experience planning or managing participation in tech events like Grace Hopper, AfroTech, Lesbians Who Tech, or similar.
• Strong project management skills with the ability to juggle multiple events simultaneously.
• Excellent communication and stakeholder engagement skills.
• Experience working cross-functionally across departments including D&I, Talent, and Marketing.
• Comfortable using event management tools (e.g., Cvent, Splash, Airtable, Monday.com).
• Ability to travel 15-20% of the time for event execution.

Preferred:

• Previous experience working in or with tech companies.
• Understanding of inclusive design and accessibility best practices.
• Familiarity with employer branding or talent marketing strategies.
• Experience working with ERGs (Employee Resource Groups) and executive sponsors.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.