Event Planner

Our Customer is an American computer and consumer electronics company famous for creating phones and computers. As one of the largest companies globally with a market cap of over 2 trillion dollars, it is a major leader in the space. Although this company was founded in 1976 it has transformed how we connect and communicate worldwide.

We are seeking an experienced Event Planner on a contract basis to support our Customer's business needs. This role is a hybrid setup (onsite 3 days a week) in Cupertino, CA.


Responsibilities:

• Identify and recommend cities, dates, and specific venues that meet the program’s requirements and budget
• Research, arrange, and lead site visits with key stakeholders
• Research, arrange, and lead vendor interviews with key stakeholders
• Negotiate and execute contracts with selected vendors to company policy, terms and conditions
• Identify and adhere to Project Milestones
• Meet regularly (minimum weekly) with Stakeholders, partner cross functionally with teams across the organization to ensure a seamless attendee experience
• Create, manage, and update program budgets in excess of $1 million
• Identify, justify, and request any additional budget needs
• Manage event logistics including but not limited to registration and travel, hotel rooms (as many as 15,000 room nights per program), ground transportation, food and beverage, production/AV
• Lead and manage hotels, flights, food, and beverage experience for high profile attendees (media)
• Lead a team of support staff (sourcing, planning, attendee management, travel)
• Manage and troubleshoot venue and vendor issues onsite
• Lead the onsite team to ensure an excellent attendee journey
• Post event, review all invoices for accuracy, process invoices, host debrief meetings, and file all documentation
• Curate VIP and Executive experiences

Qualifications:

• 5+ years of progressive prior work and/or leadership experience in a program management, talent management, operational leadership/management role, or event management role.
• Extensive portfolio of event experience, specifically international event planning and execution
• Strategy to Execution Program Management for Tier 1 events and experiences
• Confident and able to communicate the needs of the team to the larger workgroup
• Comfortable with cross functional workstreams
• Takes a consultative approach to program planning
• Clear, concise, and timely communication skills
• Solutions oriented
• Comfortable navigating change

Perks are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Health Benefits: Medical, Dental, Vision, 401k, FSA, Commuter Benefit Program

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability