Executive Administrative Assistant (Mountain View/Bay Area)

Our Customer is a Silicon Valley-based company that is engaged in researching emerging technologies.

We are seeking a contract Executive Administrative Assistant to help support our Customer's business needs. This role is on-site in Mountain View, CA, or the Bay Area.

Responsibilities:

• Provide daily administrative support to executives, including managing complex calendars, agendas, email, calls, travel arrangements, and company logistics
• Coordinate meetings and workshops, including scheduling, confirmations, welcome packets, meeting materials, name badges, signage, and document distribution
• Provide administrative support to the team and perform general office duties
• Order office supplies and manage office facilities
• Coordinate shipping and receiving of team orders
• Assist with office event planning and coordination
• Support new hire and dispatcher onboarding by coordinating equipment, business cards, name plates, and workspace setup
• Respond to miscellaneous requests from the team
• Perform additional administrative duties as assigned

Skills and Qualifications:

• Bachelor's degree
• Minimum of 3+ years of Executive Assistant or Administrative experience
• Fluency in English and Korean
• Proficiency with Microsoft Office and computer applications
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong customer service, problem-solving, and communication skills
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Strong time management skills with the ability to meet competing deadlines
• High level of integrity and discretion when handling confidential information
• Ability to work onsite

Preferred Qualifications:

• 5+ years of professional experience in high-tech companies, media companies, or information centers

Physical Demands:

• Ability to perform the essential functions of the role, with reasonable accommodations available for individuals with disabilities.
• Occasionally required to stand, walk, sit, kneel, crawl, squat, stoop, twist, climb stairs, ladders, or scaffolding.
• Use hands and fingers to handle, grasp, feel, and manipulate objects, tools, or controls.
• Reach with hands and arms as needed.
• Communicate effectively by talking and hearing.
• Lift and carry up to 20 pounds occasionally.
• Possess sufficient visual acuity to distinguish the nature of objects and perform detailed visual tasks.
• Operate a computer keyboard and view a computer monitor for approximately 50%–95% of the workday, including prolonged periods.
• Perform work requiring high visual attention to detail (90%+ of the time), including numeric and character recognition, with moderate hand and finger dexterity.
• Work effectively under periodic or cyclical time pressures, including time-sensitive deadlines, intellectual challenges, language barriers, and project management deadlines.
• May be required to work additional hours beyond the normal schedule as business needs dictate.
• Periodic travel may be required.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.