Part-Time HR Operational Coordinator
Part-Time HR Operational Coordinator
Our Client - Education company
- Remote
Job description
HR, Accounting & Operations Coordinator
10 hours/week
100% Remote
1099/Freelance
$40-45/hour
About Client
They are education technology startup that has developed a research-proven accelerated reading program that uses systematic phonics and phonemic awareness to exponentially increase fluency and comprehension for school age children. The program is proven to close the gap for struggling readers, special education students and English Language Learners
Role Summary
Seeking a dynamic, highly organized, and detail-oriented professional to serve as the Executive HR, Accounting and Operational Coordinator. This critical, part-time contractor role provides essential operational support across Human Resources, Finance, and Executive Administration. The coordinator will be instrumental in ensuring operational efficiency, maintaining meticulous administrative standards, and supporting the CEO with strategic execution and external relationship management.
Key Responsibilities and Accountabilities
The core duties of this role are divided into three essential functions:
1. Human Resources and Operations Management
- Staff Lifecycle Management: Systematically coordinate and execute the onboarding and offboarding process for all staff and contractors.
- Compliance & Documentation: Ensure the timely completion and archival of all essential paperwork, including Contracts, Non-Disclosure Agreements (NDAs), and W-9 forms.
- Vetting & System Access: Coordinate background checks and utilize eVerify for new employees; configure and provision access to company systems, including email accounts and signature setup.
- Data Control: Maintain and govern the data control access table to ensure proper security and authorization across the organization.
- Vendor Management: Manage the relationship and communications with the external payroll provider.
2. Financial Coordination
- Bookkeeping: Manage and oversee the deliverables of bookkeeper to ensure accuracy and timely financial recording. AR, AP, Monthly Close, Budgeting, etc...
- Reporting: Update, analyze, and distribute specific internal business analysis reports to support executive decision-making.
3. Executive and Administrative Support
- Board Preparation: Prepare, compile, and finalize comprehensive reports and documentation for regular board meetings.
- External Relations: Manage and maintain relationships with key external providers, such as insurance companies, facilitating renewals and ensuring service continuity.
Qualifications and Experience
- Exceptional organizational skills and a strong attention to detail.
- Proficiency with standard business software (e.g., Microsoft Office Suite, Google Workspace).
- Demonstrated ability to handle confidential information with discretion and integrity.
- Excellent written and verbal communication skills.
All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.
If you are a person with a disability needing assistance with the application, or at any point in the hiring process, please contact us at support@themomproject.com.
Screening Questions
- This role requires handling highly confidential information across HR, finance, and executive matters. Can you share an example of how you've maintained discretion and data security in a previous position, and what principles guide your approach to confidentiality?
- Have you worked in a remote, part-time contractor role before? How do you structure your time to ensure reliability?
- This role requires handling HR, finance coordination, and executive support. Which of these areas are you strongest in, and which would stretch you the most?