Executive Assistant

Job description

We are looking for an experienced and qualified C-suite Executive Assistant to join our Crew. This is a project-based, fully remote position. Hours are based on need with an opportunity to grow into regular part-time or full-time roles as opportunities arise. Our Crew members support Executives across a variety of industries with varying needs. We foster a collaborative and supportive working environment while Crew members provide direct support to our clients. We are looking for a candidate who is the right mutual fit for longevity.

The ideal candidate:

• Has a high degree of professionalism and integrity.
• Is interested in joining a team where they can onboard slowly and grow over time.

Is highly organized and comfortable proactively taking ownership, scheduling meetings, managing projects, and responding to emails on the client's behalf.

• Is focused on customer service/satisfaction/hospitality. Has the ability to see the big picture, provide strategic recommendations, and then implement them.
• This role requires tech-savvy and the ability to learn and get up to speed on any new system swiftly.
• The ability to be responsive during business hours is absolutely necessary.

Responsibilities may include:

• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Comfortable and self-assured communicating with high-level executives in Fortune companies and representing the client with the utmost professionalism in communication, and ability to communicate articulately and effectively
• Make travel arrangements
• Oversee planning and coordinating workshops and events
• Help troubleshoot and support CRMs and other systems
• Answer emails and phone calls from clients, and return client calls
• Manage calendar and appointments
• Communicate clearly and effectively with the team
• Manage projects as they arise
• Create and document processes and SOPs
• Organize and maintain files
• Provide strategic support and recommendations

Qualifications & Requirements

• C-Suite or equivalent experience (7 years minimum)
• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office and Google Suite
• Experience working with a CRM and Zoom
• Availability for 5 hours a week during business hours (and has desire and availability to gradually grow and increase hours)
• Experience in managing multiple priorities, administrative coordination, high-level communications, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• High standards of discretion, professionalism, integrity, and diplomacy
• A proactive self-starter
• Independent problem-solver
• Understands the time sensitivity that often comes with the role
• Triage and execute tasks promptly
• A positive attitude – you enjoy what you do, and you are proud to support the client and their brand!
• Competency with a variety of software applications
• Ability to thrive and go above and beyond with complete autonomy
• Take a “manage up” approach to quarterback everything for the client and their business, taking the initiative to ensure your executive is well informed and has what he needs before all meetings, calls, appointments, workshops, retreats, etc.
• Comfortable with, and set up for, working entirely remotely - ideally, remote support experience necessary
• Detail-oriented with data input/management
• Ability to connect with people, and develop and maintain professional relationships

Compensation

• $27-$30 per hour
• 401k

Salary is hourly and salary estimate is based on 10 hours per week.