Executive Assistant (100% Remote)

Founded in 2008, our Customer represents a global travel community that offers magical end-to-end trips, including where you stay, what you do and the people you meet. They exist to create a world where anyone can belong anywhere, providing healthy travel that is local, authentic, diverse, inclusive and sustainable. Their website and app uniquely leverage technology to economically empower millions of people around the world to unlock and monetize their spaces, passions and talents to become hospitality entrepreneurs.

Our Customer is seeking an Executive Assistant on a contract basis to help support their business needs. This role is 100% remote.

This role provides comprehensive administrative support to team and functional leaders, including managing schedules and taking ownership of workstreams, function-wide events, and cross-team coordination.

Work is proactive and anticipatory, focused on improving efficiency, streamlining workflows, and contributing to function-wide initiatives. The Executive Assistant works with minimal guidance, exercises sound judgment in navigating complex situations, and begins influencing how work is organized beyond their own scope.

Responsibilities:

• Manage complex executive calendars and prioritize competing scheduling requests
• Optimize calendars to maximize efficiency across leaders and cross-functional teams
• Anticipate executive needs and proactively coordinate schedules, meetings, and priorities
• Plan and coordinate team meetings, events, recognition activities, and off-site gatherings
• Arrange business travel, prepare itineraries, and manage travel logistics
• Prepare and manage expense reports and support budget tracking activities
• Organize, maintain, and manage team documentation, resources, and shared information
• Collect, organize, and report team and functional data while ensuring accuracy and accessibility
• Prepare executive communications, presentations, meeting materials, and other business documents
• Coordinate with cross-functional teams to support organizational initiatives and operational priorities
• Streamline administrative workflows and recommend process improvements
• Act as a trusted representative for leadership by exercising sound judgment and professionalism
• Handle confidential information with the highest level of discretion and integrity
• Support additional administrative and operational projects as assigned

Skills and Qualifications:

• 6+ years of progressive administrative experience supporting Director- and/or Vice President-level executives
• Experience managing complex executive calendars and competing priorities
• Experience coordinating meetings, travel, events, and executive operations
• Experience with budget tracking and expense management tools
• Proficiency with Google Workspace, including Calendar, Drive, Docs, Sheets, and Slides, or equivalent productivity tools
• Experience preparing presentations, reports, and executive communications
• Familiarity with AI productivity tools such as Claude or willingness to learn
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Ability to work independently with minimal supervision
• Demonstrated ability to anticipate executive needs and proactively solve problems
• Strong collaboration and stakeholder management skills
• Ability to maintain confidentiality and exercise sound judgment with sensitive information
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements. )

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.