Executive Assistant (100% Remote)

Our Customer’s mission is to give people the power to build community and bring the world closer together. Through their family of apps and services, they are building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together.

We are seeking an Executive Assistant on a contract basis to help support our customer’s business needs. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full-time position, 100% remote, accepting candidates in all US time zones.

Responsibilities:

• Provide remote high-volume calendaring, travel, and expense support
• Provide Administrative services during designated support hours
• Manage complex calendars for multiple clients
• Schedule internal and external meetings for multiple clients
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
• Learn and utilize internal and external tools to provide calendar support
• Establish ongoing relationships and communications with clients to learn business priorities and apply them to support
• Partner with clients and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to clients
• Coordinate domestic and international travel arrangements via Concur
• Prepare and submit corporate card expense reports
• Maintain program scope of support within agreed-upon service level agreements
• Educate and inform clients on program goals, scope, and service level agreements
• Draft and send communications to clients about transitions or changes in support
• Provide coverage support for Admin Specialist colleagues
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
• Master of multitasking
• Master of organization
• Master of communication and a proactive approach

Qualifications

• BA/BS
• 3+ years of relevant high-volume coordination experience
• 3+ years of relevant experience providing administrative support to 2 or more executives
• 3+ years of relevant experience managing calendars for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office, Google Suite, or similar programs
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred:

• Experience supporting 3+ or more executives simultaneously
• 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
• Familiarity with Outlook and Concur

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

* Health Benefits: Medical, Dental, Vision, 401k, FSA.

* Accrued PTO: Up to 15 days per 12 months on assignment

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.