Executive Assistant

Job Title: Executive Assistant

Location: Remote, Ideal candidate is local to Cheshire, CT

Job Type: Part-Time (20-30 hours per week)

About Us:

We are a nonprofit organization based in Cheshire, CT, dedicated to helping military members transition to careers as first responders. Our mission is to support these individuals through resources, counseling, and advocacy, ensuring a seamless transition and continued service to the community.

Position Summary:

The Executive Assistant plays a pivotal role in supporting our organization by providing high-level administrative assistance. This part-time position is designed to ensure effective communication and smooth operations within the organization.

Key Responsibilities:

1. Administrative Support: Manage the organization calendar, including scheduling meetings, appointments, and travel arrangements.
2. Communication: Draft, review, and manage correspondence and communications on behalf of the President & Program Director.
3. Meeting Preparation: Prepare agendas, briefing materials, and minutes for meetings; follow up on action items.
4. Project Management: Assist with special projects, research, and reports as directed by the President.
5. Liaison: Serve as a liaison between the President and board members, donors, partners, and staff.
6. Event Coordination: Help coordinate events, fundraisers, and public appearances involving the President.
7. Document Management: Maintain confidential files and records, ensuring compliance with organizational policies.
8. Support for Board Activities: Prepare materials for board meetings and other executive committees, and coordinate logistics.
9. Problem-Solving: Handle inquiries and issues that arise, using discretion and initiative to address them efficiently.

Qualifications:

Education: Bachelor’s degree in Business Administration, Nonprofit Management, or a related field preferred.

Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar role, preferably in a nonprofit organization.

Skills:

1. Strong organizational and time management skills.
2. Excellent written and verbal communication skills.
3. Proficiency in Google Workspace, Asana, and other relevant software.
4. Strong interpersonal skills and the ability to build relationships with stakeholders.
5. Ability to multitask and prioritize nuanced problem sets.
6. High degree of professionalism and attention to detail.

Application Process:

To apply, please submit your resume, a cover letter detailing your qualifications and interest in the position, and three professional references.