Executive Assistant (Hybrid - Culver City, CA)

Our Customer is an American computer and consumer electronics company famous for creating phones and computers. As one of the largest companies globally with a market cap of over 2 trillion dollars, it is a major leader in the space. Although this company was founded in 1976 it has transformed how we connect and communicate worldwide.

Our Customer is seeking an Executive Assistant on a contract basis to help support our Customer's business needs. This role is hybrid (3 days onsite 2 days remote/week) in Culver City, CA.

This position will provide support for 3 non-fiction programming executives at the company. The role will work across both non-fiction series and documentary features. Two of the executives primarily focus on sports, while the third covers a wide range of projects within the non-fiction space. The successful candidate will be a collaborative team member with a friendly demeanor and determined work ethic. We need someone exceptionally well-organized and able to effectively multi-task & prioritize, taking initiative and budgeting time for special projects.

Responsibilities:

• Provide full administrative support to 3 non-fiction programming executives
• Ability to run cross-functional calendars with heavy scheduling, manage and facilitate in person meetings, set up video conference and conference calls, and book executive travel
• Manage and track submissions and pitch materials
• Quickly develop an understanding of the teams operations, culture, policies and procedures
• Consistent interaction with top Executive Admins and Executives within the company
• Handle and maintain highly confidential and sensitive information
• Contribute a fun and creative approach to team activities and morale

Qualifications:

• Bachelor's degree or equivalent experience
• Minimum of 1 year of experience assisting an entertainment executive
• Excellent organization skills, acute attention to detail, ability to balance multiple tasks in a fast-paced and time sensitive environment
• Consistent record of meeting deadlines and taking initiative to make decisions quickly and under pressure
• Experience calendaring for busy executives
• Proactive ability to anticipate needs and react efficiently and calmly in the face of changes
• Direct experience dealing with sensitive and confidential information with integrity
• Excellent written and verbal communication skills knowing when to delegate issues upward
• Resolved, results-oriented and excited to tackle challenges while remaining calm under pressure
• Confident in making decisions on your own when needed and articulate your reasoning
• Overall ability to understand and retain new information quickly with a passion for learning new things, continuous improvement and sharing best practices
• Ability to establish and maintain effective business partnerships
• Critical thinking needed, able to understand the business and see the “big picture”
• Ability to excel working with complex and different personalities diplomatically
• Experience completing expense reports.
• Proficient iCal, Keynote, Numbers and Pages

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Perks are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)
Health Benefits: Medical, Dental, Vision, 401k, FSA, Commuter Benefit Program

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.