Executive Assistant to the President/Chief Executive Officer

We are seeking an Executive Assistant to the CEO. The ideal candidate will be extremely detail oriented, creative, energetic, curious, and born to multitask and manage complexity.

We provide marketing consulting and advisory services to early and growth stage consumer technology companies. Our clients are cutting edge, high growth companies bringing innovative new products to market. We help these companies improve their go-to-market strategy and execution, with projects spanning consumer research, creative production, analytics/attribution/measurement, and channel management.

The CEO is based in California in the Pacific time zone. Ideal Executive Assistant candidates for the CEO will be based in the Eastern time zone. The EST/PST time zone difference will allow for an east coast based Executive Assistant to have several hours to get inboxes, calendars and to-do lists organized and move key projects forward before syncing with the CEO in Pacific time as their work day begins. There will be some ad hoc time needed of the Executive Assistant in the afternoon East Coast time but it will be minimal.

This role could be a great fit for an experienced Executive Assistant on the east coast who is a parent of young children and trying to work during traditional school hours.

Core Responsibilities

• Support the CEO by managing all possible operational and administrative projects, largely professional, some personal
• Manage CEOs email backlog, calendars & to-do lists, largely professional, some personal
• Ensure inbox is well managed, calendar is clean and free of conflicts, and to-do lists are updated on a daily basis and prior to daily call with CEO
• Create time and space for CEO to make progress on highest impact projects on a daily basis
• Schedule & manage meetings across a variety of company calendars, teams and projects
• Take on as many projects as possible to enable CEO to make progress & drive business forward
• Produce briefs, reports, presentations and other projects as needed

Qualifications/Skills

• +4 years of experience as an Executive Assistant, Executive Business Partner, Administrative Business Partner, Senior Executive Assistant or other related position
• Extensive experience managing inbox, calendar and to-do lists for an executive in a fast paced environment
• Proven track record of being able to bring order to chaos for an executive and create time and space for them to deliver their highest impact work possible
• Experience dealing with executives, teams and companies distributed across many time zones and countries
• Deep understanding and comfort with Google Workspace, specifically Google Calendar, Gmail, Drive Google Docs, Google Slides, Google Meet and Google Keep
• Exemplary planning, organizational and time management skills
• Strong experience working in and managing video conferencing platforms, specifically Zoom and Google Meet
• High level verbal and written communications skills
• Candidates must be in the Eastern Standard Timezone
• Industry background is not important - strong Executive Assistant experience is very important

Interview Process

1. Application & resume submission (5 mins)

2. Pre-interview questionnaire (10 mins)

3. Interview with CEO (30 mins)

4. Extensive questionnaire (45 mins)

5. Working Session with CEO (1 hr)

6. Background check & references (15 mins)

7. Job offer

Company Benefits/Perks

• Fast paced environment working with a wide variety of early stage, venture backed technology companies
• Zero corporate politics or drama
• Fully remote role, east coast home base is required
• All work hours will largely be during standard school hours EST
• Flexible time off
• No travel required, ever!
• Family friendly environment (CEO is a parent of 2 young children)