Executive Assistant

Our Customer’s mission is to give people the power to build community and bring the world closer together. Through their family of apps and services, they are building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together.

We are looking for an Executive Assistant on a contract basis to support a VP and a Director. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across the larger ecosystem.. This role is a hybrid setup with 1 day remote and 4 days onsite in Menlo Park CA.

RESPONSIBILITIES

• Manage dynamic, time-sensitive, and complex calendars
• Coordinate internal and external meetings for multiple, senior executives
• Coordinate both domestic and international travel arrangements
• Prepare expense reports and purchase requisitions
• Manage schedule, structure, agenda, and follow-up of multiple recurring team meetings
• Build cross-functional relationships with key partners across the organization
• Project manage agenda and logistics for team offsites, and large onsite events/meetings
• Partner closely with org lead admins and business leads
• Help senior executives navigate last minute onsite meeting location changes
• General office duties as needed

MINIMUM QUALIFICATIONS

• 6+ years of providing complex calendar support, travel, and expense reports to 1 or more executives.
• Legal tech experience is a plus
• Experience prioritizing multiple projects
• Exceptional proficiency in Microsoft Outlook and Google Suite

PREFERRED QUALIFICATIONS

• A Bachelor's degree
• Confidentiality and discretion in all partnerships
• Demonstrates attention to detail, responsible, proactive, drives tasks to completion
• Experience building and maintaining trust with leadership and partners
• Experience independently managing projects, multi-tasking, and changing direction quickly if needed
• Experience collaborating and partnering closely with other administrative professionals and key cross functional partners

Perks are available through our 3rd Party Employer of Record(Available upon completion of waiting period for eligible engagements)

• Health Benefits: Medical, Dental, Vision, 401k, FSA, Commuter Benefits Program
• Accrued PTO: Up to 15 days per 12 months on assignment
• New Child Benefit: Up to $4,000 for the birth or adoption of a child while on assignment (conditions apply)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.