Executive Assistant

Maternityship Opportunity!
$20-22/hour
Executive Assistant (Temporary-to-Possible-Permanent)

About the Role

Our client is currently going on paternity leave in March 2025, and is seeking a dynamic, can-do Executive Assistant who can keep operations running smoothly in their absence. This is an excellent opportunity for a proactive individual who loves juggling multiple tasks—especially in the areas of sales, account management, and day-to-day business operations. If you thrive on variety, enjoy problem-solving on the fly, and excel at wearing multiple hats, then this role is for you.

The best part? If we make a great team and the role is a good fit, there’s a strong possibility for it to continue even after the leave concludes!

What You’ll Do

• Sales Support: Coordinate with clients and customer support team to assist with scheduling and follow-ups, prepare quotes, schedule jobs, and maintain CRM updates.
• Account Management: Nurture key client relationships, track deliverables, and help ensure projects stay on schedule.
• Business Operations: Keep the office engine humming by handling vendor communication, managing invoices, and monitoring internal processes.
• General & Administrative Tasks: various tasks that may be necessary to work on as a small business.
• Project Coordination: Keep tabs on progress, create and maintain project documentation, and liaise with cross-functional teams to ensure deadlines are met.
• Problem-Solving and Improvements: Identify areas for improvement in workflows, suggest enhancements, and help implement new systems or processes.

Qualifications

• Previous experience in an administrative, sales support, or business operations role (bonus if you’ve done it all!).
• Comfort with various tools and software (CRM, Slack, Google Workspace, etc.).
• Exceptional organizational and time-management skills—multitasking is your superpower.
• Strong written and verbal communication skills; you love keeping everyone on the same page.
• A collaborative spirit, with a willingness to tackle new challenges and help out wherever needed.

Why You’ll Love Working Here

• Collaborative Culture: Join a supportive, close-knit team that values fresh ideas, creative thinking, and open communication.
• Meaningful Impact:*You’ll play a crucial role in keeping our operations running while I’m away—and beyond, if it’s a great fit!

Ready to Join The Team?

If you’re an enthusiastic self-starter who’s not afraid to pivot quickly between tasks, we’d love to hear from you. Send your resume and a brief note telling us why you’re the perfect fit. Let’s keep things moving smoothly while I’m on paternity leave—and possibly long after!