Executive Assistant

Core Responsibilities

• Administration: When it comes to business administration (think: emails, schedules, agendas), you’re on it. You maintain your Client’s appointments + protect their time and you’re on top of your communications so nothing is missed. Admin tasks come naturally to you, from preparing agendas and capturing meeting minutes to booking flights + rental cars, researching vacation rentals, or offering up suggestions for the best dining and sightseeing. You love setting your Clients up for success both personally and professionally.
• Communication: Your communication is friendly and professional. You are on top of all communications to ensure no one is waiting on you. You understand that first impressions can be the backbone of a company so every interaction with stakeholders is friendly, professional, and engaging.
• Operations: From systems and processes to inboxes, you are responsible for ensuring your Client/s workflows are humming at peak efficiency. Creating clear and seamless operating procedures comes naturally to you. You are able to identify your Client’s needs, so that you’re always one-step-ahead of your Client.
• Project Management: You are a wiz when it comes to managing and executing projects. Once a project is handed off to you, your Client/s trust you to get the job done and done well. Most of the time, nothing falls through the cracks and, on the rare occasion something does, you identify it, loop in the key people involved, and troubleshoot it quickly and efficiently.
• Personal Tasks: Whether it’s assisting with ordering food or supplements or scheduling personal appointments (like a sitter for date nights), you’re happy to help –– anything that can free up your Client’s time so they can focus on what they do best!

Qualifications/Skills

• Based in the United States
• 3+ years experience as an Executive Assistant or experience in Operations
• 3+ years experience working in a remote setting
• Available daily (Mon-Fri) during business hours in your respective time zone, and able to dedicate at least 20 hours/week (4 hours/day)
• Able to commit to a minimum of 1 year with Hey Girl Friday
• Proficiency in Google Suite + Microsoft 365 required
• Proficiency in multiple Project Management software tools
• A presentable in-home office setup including Mac or PC Computer (with webcam) and reliable devices (Wi-Fi, cellphone, etc.)
• A fast and reliable internet connection
• Ability to organize a daily workload by priorities
• Excellent written and verbal communication
• Bachelor’s degree preferred

Company Benefits/Perks

• Flexible work schedule
• Virtual setup
• Boutique agency
• Pipeline of pre-vetted clients
• Invoices and contracts pre-negotiated and managed on your behalf
• Competitive pay rate of $30/hr