Executive Assistant

***The salary range for this position is $57.45 - $60.28 per hour.***

***Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.***

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Executive Assistant on a contract basis to be a strategic business partner to either a VP and additional directors or up to 3 Directors and a team who strives for excellence in assisting multiple teams to be efficient, productive, and flawless for the customers. This role is a hybrid setup with 3 days remote and 2 days onsite in Mountain View, CA.

What You'll Do:

• Proactive management of heavy and complex calendars and scheduling to support teams based on a thorough understanding of business priorities across multiple time zones
• Plan, coordinate, and ensure schedule is followed and appropriately prioritized; keeping them well-informed of upcoming commitments and responsibilities, following up appropriately
• Manage supporting teams' Distribution lists
• Event planning to include support of large meetings, off-site and team-building events, and travel when required
• Travel coordination and arrangements
• Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners
• Take initiative in researching, implementing, and improving systems and processes
• Possess a high degree of initiative to take independent action and be able to always exercise proper judgment
• Tame organized chaos while remaining calm and composed
• Be trustworthy and able to exhibit a high degree of confidentiality and integrity
• Manage and reconcile expense reports on behalf of the leaders
• Maintain organizational charts every quarter or when organizational changes happen
• Prioritize people and situations in need of immediate attention and response to inquiries
  • Please note that priority will be her direct manager - VP
• Complete tasks that are never too big or small
• Attend the EABP staff meetings, offsite, and events that are led by the Senior Executive Assistant Business Partner (EABP) to the CISO
  • Attend a yearly EABP offsite typically in San Francisco
• Support the CISO on a rotational basis
• Lead EABP will work with each Admin on the team to help cover the CISO calendar when she is out of the office
• Be a social and cultural touchpoint for a multi-center team (Mountain View, Tel Aviv, San Diego, New York)
• Team site Space Champion supporting the VP as the site Steward working directly with WorkPlace Services on team relocations and flex booking permanent seating solutions\

Must-Haves:

• Minimum of 5 years working at the executive administrative level, preferably supporting senior staff members
• Technically Savvy, particularly with Outlook (advanced), Google Sheets (intermediate), Google Docs (intermediate), Google Slides (intermediate), and Concur
• Expert-level knowledge of Windows desktop computer applications and Microsoft Office (Advanced Word, Excel, PowerPoint) skills and office equipment are essential
• Ability to exercise complete discretion and handle highly confidential information
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, who seeks "win-win" solutions; energized by challenges
• Anticipatory—must be able to plan and identify unforeseen needs
• Adaptability— embrace change and pivot when changes arise
• Thrives on being responsive in fast fast-paced environment
• Perseverance—the ability to see things through completion regardless of obstacles
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
• Cultural steward—brings an element of fun and caring to the workplace
• Strong familiarity with technology preferred
• Ability to format high-level presentations and database applications

Education:

• A Bachelor's degree is preferred

Hours & Location:

• M-F, 40 hours/week. This role is a hybrid setup with 3 days remote and 2 days onsite in Mountain View, CA.

Perks are available through our 3rd Party Employer of Record (Available upon completion of the waiting period for eligible engagements)

Health Benefits: Medical, Dental, Vision, 401k, FSA, Commuter Benefit Program

Please note: In order to create a safe, productive work environment, our client is requiring all contractors to be fully vaccinated + boosted according to the CDC guidelines. Prior to beginning your assignment, contractors will be required to attest and provide proof that they are fully vaccinated + boosted.